Admin & Events Assistant (Part-time, Full-time If

3 weeks ago


Haddington, United Kingdom British Society of Lifestyle Medicine Full time

The British Society of Lifestyle Medicine (BSLM) is looking for a general administrator who brings a keen passion/flair for Events, to join our growing team. The role will offer exposure to tasks involved with both that of a business start-up, as well as elements of a more mature business, based on the strategy of the organisation and expected growth, so it’s an exciting time to join the team.

Due to the size of the team and current workload, the role will offer a balance between events co-ordination and general admin at varying times throughout the year.

**Note**: This is a part-time role but has the potential to be full-time should applicants wish to combine it with our other vacancy for a **Bookkeeper/Administrator**.

The part-time salary for this role is £12,000 per annum for 18.5 hours per week. The full-time salary for this role is £24,000 per annum fo 37 hours per week.

We’re Haddington-based, offering hybrid and flexible working with a positive team culture, underpinned by service to our stakeholders and a passion for purpose. Additional employee benefits include 31 days leave (incl public holidays), favourable pension contributions and unlimited access to lifestyle medicine education, amongst others.

**Job Overview**

**Minimum criteria**:

- Prevous administration experience
- Previous events experience (desirable)

**Key Tasks**:

- Working with Events Manager and leadership team to co-ordinate various tasks associated with the arrangement of internal events, including monthly/adhoc webinars, regional events and our large annual conference; as well as external events for partners, the NHS and regional regulatory bodies (or similar)
- Managing and delivering on event planning activities within suitable deadlines
- Obtaining quotes, identifying and engaging with suppliers
- Building relationships with suitable speakers/presenters to build up a database for required topics
- Managing related events and other organisational systems
- Co-ordinating and managing related speaker info for arranged events such as pictures, bio’s and recordings as well as managing related dates, reminders, etc
- Data entry, tracking and monitoring of spreadsheets and planning documents
- Document management
- To provide an administrative service to Employees and stakeholders which could include member/course onboarding, typing minutes of meetings, production of reports, drafting replies to correspondence, campaign mailers, filing and photocopying, diary management, arrangement of travel & accommodation, amongst other general administrative tasks
- Ordering and payment of office supplies, merchandising materials etc
- Work with and support activities related to our annual conference may require some travel outside of current locality

**Skills/Aptitude required**
- Strong planning /organisational and problem-solving skills
- attention to detail and basic numerical skills
- Effective communication/interpersonal skills
- Excellent keyboard and IT skills
- A level of English language competency and communication skills necessary to perform in a customer centric environment
- Ability to exercise discretion and tact at all times
- Confidence to work with stakeholders at various levels
- Ability to work under pressure in an organised manner
- Be flexible and have the ability to work as part of a team

**About BSLM**:
The BSLM is an independent charity, set up to promote the role of lifestyle medicine in improving people’s health and wellbeing. We believe many chronic diseases can be prevented, managed and even reversed by properly applied lifestyle medicine principles.

The society was founded in 2016 by two GPs and a surgeon - Dr Rob Lawson, Laurence Stewart and Dr Michael Boyle.

We now have more than 1500 members drawn from a range of disciplines including primary and secondary care clinicians, allied and public health professionals, scientists, educators, researchers and patients.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 18.5-37 per week

**Salary**: £12,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Sick pay
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)
- Events management: 1 year (preferred)

Work Location: Hybrid remote in Haddington



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