Administrator

6 months ago


Doncaster, United Kingdom City & Guilds Group Full time

**Apprenticeship Data Administrator**

Were expanding nationwide and seeking passionate individuals to join our dynamic team.

This role is available on a full-time and permanent basis.

We are a purpose driven organisation at City & Guilds Training Electrical, with a commitment to changing the lives of our learners through developing their skills, every day.

**About us**

City & Guilds Training Electrical (formulary Trade Skills 4U) specialises in delivering a diverse range of electrical courses, catering to both seasoned electricians and newcomers to the trade. Our courses cover various levels in electrical installation and renewable technologies, ensuring a comprehensive learning experience.

Were part of City & Guilds, a registered charity and Royal Chartered Institute, which means youll be joining over 145 years of trusted technical expertise in skills development.

**Role overview**

Your responsibility as an Apprenticeship Database Administrator (ADA) will be to manage systems and processes required within the apprenticeship team to ensure timely enrolment of apprentices throughout the year.

This appointment will be made on merit.

**About the Role**:
**Responsibilities**:

- Carry out collation of employer and apprentice sign up documents
- Extract information from a tracking Spreadsheet in preparation for new apprentice intakes and enter apprentice and employer details accurately onto the scheduling system
- Update tracking documents
- Liaise with employers to ensure employers and apprentices are correctly added to the apprenticeship service for funding.
- Enrol new apprentices on to Bud system
- Create apprenticeship users accounts and enrol onto Moodle/ECS booking systems
- Raise Purchase Orders for apprentice resources (Books/ECS cards)
- Book rooms for Inductions at each centre
- Register apprentices with the Awarding Organisation
- Book online exams and liaising for invigilation
- Send out programme date reminders to Apprentices/Employers
- Collate and verify attendance records
- Complete forms and upload to portfolio system
- Claim and certification of units/aims
- Liaise with Training Officers/Student Services regarding absences
- General administrative duties as required

**About You**:
**We are looking for an enthusiastic and friendly individual to join our team.**

Attributes we are looking for:

- Good level of Maths and English
- Excellent eye for detail and Can do attitude
- Energetic, enthusiastic and confident
- Hardworking team player who is self-motivated
- Flexible, responsive and good communicator
- Open to and willing to learn new ideas
- Great listener
- Good Time keeping
- Able to develop and maintain positive working relationships with individuals at all levels
- Strong organisational skills and ability to multitask
- The successful applicant will be _required to undertake appropriate checks, including an enhanced DBS disclosure as well as providing proof of the right to work in the UK.

**Our story and mission**:
Our vision is for a world in which everyone has the skills and opportunities to succeed. We support almost five million people each year to develop skills that help them into a job, develop on that job and to prepare for their next job. As a charity, were proud that everything we do is focused on achieving this purpose.

Through our assessment and credentialing, corporate learning and technical training offers, we partner with our customers to deliver work-based learning programmes that build competency to support better prospects for people, organisations and wider society. We create flexible learning pathways that support lifelong employability, because we believe that people deserve the opportunity to (re)train and (re)learn again and again gaining new skills at every stage of life, regardless of where they start.

At the heart of our business sits the City & Guilds Foundation which amplifies our purpose by helping to remove barriers to getting into a job, celebrating best practice on the job, and advocating for jobs of the future.

We were founded in 1878 by the City of London and the trade guilds of the time, to help people, organisations and economies to develop their skills for growth.

Our rich experience means were uniquely positioned to understand the future of work and learning. And we continually evolve to develop and deliver skills for the workplace of the future. Today, as well as qualifications and assessment, we offer digital credentialing, eLearning technologies, executive leadership development, technical training and consultancy.

**What we offer**:
Competitive salary based on experience

Generous annual leave plus Christmas shutdown and bank holidays

Opportunities for personal development and career progression

Friendly workplace culture

Nice working environment, onsite carpark and easy access to bus links

**Next steps and how to apply**:


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