Accounts Administrator

1 month ago


Antrim, United Kingdom Edgewater Contracts and Specialist Joinery Full time

**Our Company**

Edgewater Contracts and Specialist Joinery is a Construction, Fit Out and Manufacturing Company who operate in a competitive industry, with high expectations and this brings real opportunities and challenges. We are forward thinking which includes being flexible and responsive in what we do and how we do it, so we can adapt to the expected and unexpected.

Just as we collaborate with our clients to deliver first-class high-quality projects, we rely on our people to collaborate with each other, so they can deliver a first-class customer service.

**Summary of Role**

The Accounts Administrator will assist the finance team with processing invoices, expenses and payroll.

**Key responsibilities**
- Assist purchase ledger with registering invoices / credit notes received daily, processing for receipt of goods, matching with Purchase Order and ensuring controls at each stage agree with supporting records, resolving queries with other departments, preparing weekly/monthly payment runs
- Checking company bank details
- Correctly set up new suppliers including all their relevant details
- Chasing vat invoices for pro forma payments
- Chasing invoices for DD payment
- Non-Purchase Order invoices - Authorised, coded and processed
- Providing supplier statement reconciliations
- Costing invoices with correct codes
- Scanning invoices/credit cards onto Sage
- Assisting with payroll, when required
- Processing expenses and visa card receipts.
- Processing payment runs from sage 200 through to bank and checking bank details.
- Assisting payroll function when payroll administrator is on leave. Includes weekly payroll, boost pay, and labour only CIS subcontractors. Training will be provided.
- Cover company travel bookings while travel administrator is on leave. Training will be provided.
- Meet and Greet visitors as and when required
- Call handling - answering, screening and directing calls as and when required
- Supply information to the general public, clients and customers as and when required (adhere to GDPR)
- Ensure all queries (both telephone and face to face) are dealt with efficiently and professionally
- Ensure paperwork is filed appropriately and accurately in a timely manner
- Provide support to other parts of the business and to perform any other duties as may be reasonably required from time to time

**Person Specification**

To perform successfully in this role, you will need:
**Essential**
- Recent relevant experience of working in a similar office role in a fast-paced busy environment demonstrating your ability to meet the demands of this role
- Excellent IT skills especially Microsoft Office and Sage
- High attention to detail
- Excellent organisation skills
- Ability to work effectively both alone and in a team environment
- A proactive and flexible approach with the ability to adapt to changing situations and duties at short notice and ensuring changes are clearly communicated
- Proven ability to communicate effectively (verbal and written)

**Desirable**
- Previous experience of working in a Construction / Manufacturing / Fit out company
- Previous experience of Sage 200

**Edgewater Contracts and Specialist Joinery is an Equal Opportunities Employer.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Bereavement leave
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person

Application deadline: 11/04/2023



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