Event Co-ordinator

3 weeks ago


Leeds, United Kingdom Successful Events Limited Full time

**Are you passionate about delivering fantastic events and with great attention to detail?**:

- **Are you personable, enjoy building relationships, confident and able to manage client event requirements with venue suppliers?**:

- **Do you have a customer centric approach and strive to achieve great results? If so, we would love to hear from you.**

Due to increased demand and volume of events from new client wins, Successful Events are looking for a full time Events Co-ordinator to support the continued growth, work within our busy events team in delivering a demanding, diverse and well-respected program of events each year on behalf of multiple corporate clients, you will be one of the key people supporting the Managing Director based from our head office in Leeds.

**The Role**

Day to day you will be supporting our clients with their venue finding needs; understanding the various briefs, the types of venues which suit our clients' needs and objectives and then proposing a shortlist of venues to the client which satisfy their goals. You will be the main client contact for new and existing event enquiries which will require you to prepare proposals, collate responses and review costings leading onto sending confirmations, requesting and checking contracts are correct, coordinate client site inspections and much more

You will also be responsible for project managing a range of events and creating delivery plans/timelines, online registration, speaker liaison, delegate management, venue and audio visual co-ordination for various conferences and events across the UK.

On occasion, as part of the role, you will attend FAM trips and other industry events representing Successful Events, but also to increase your own personal network and knowledge.

**About You**

The right person will come from a hotel sales office background or another venue finding business background.

**Role Responsibilities**
- Assisting in event program development, managing production and delivery/organisation of events.
- Acting as the clients trusted advisor providing feedback on venues proposed based on own knowledge and experience
- Maintain regular, effective and appropriate liaison with clients at all times
- Look at solutions to save clients money, add value and up sell other event services that we offer, drive business into hotels and venues with whom we have preferred partnerships in place.
- Delivering events on time i.e. working to deadlines, within budget and to brief.
- Setting, communicating and maintaining timelines and priorities on all managed events.
- Producing detailed event-related briefs (staff, speaker, sponsor) and ensuring timely and relevant internal communications.
- Managing supplier relationships and identifying potential new suppliers as appropriate.
- Travelling to on-site inspections and project managing events.
- Identifying new ways to continually improve our events offering and delivery.
- Ensuring excellent customer service and delivery quality.
- Call clients pre event to make sure everything is alright and follow up after the event for feedback but also obtain next years event booking
- Develop and manage client relationships ensuring opportunities are maximized.
- Answering the telephone and offer day to day office support.
- Venue find and liaise with suppliers and manage contracts.
- Provide input to the company social media strategy and action daily.
- Attend industry, networking and exhibition events on behalf of the company. Opportunities to attend FAM / Educational Trips in own time.
- Assist with managing on site requirements of our clients events ensuring health and safety regulations are adhered to.

**Skills, Qualifications & Experience.**
- Must be passionate about delivering amazing events with attention to detail in admin jobs and ready to learn.
- Quick learner able to hit the ground running from day one.
- Excellent planning and time management - ability to manage multiple priorities and deadlines.
- Demonstrate strong communication (verbal and written English) and excellent customer service skills.
- Strong negotiation and good accurate numeracy skills
- Flexibility in working hours to meet the needs of the events (out of ‘normal’ working hours will be required).
- Experience in converting meetings and events revenue.
- Fantastic customer service ethic, high quality standards and excellent attention to detail.
- Team player but also have the ability to work independently use your initiative and prioritise whilst working on multiple events.
- Willingness / ability to travel (UK). Clean UK driving licence.

If you have any questions in relation to this role, please feel free to contact me directly on the details below (no agencies please):
**Job Types**: Full-time, Permanent

**Salary**: £23,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Experience



  • Leeds, United Kingdom Customer First Venue Services Ltd Full time

    **about the job**: For most of our clients the Sales Co-Ordinator is the first person they speak to on their journey with us so it’s important to make the right first impression. We want to deliver our ‘Customer First’ mission statement from the very start. You’ll be working along side our ‘Mission Control’ team primarily looking after our Leeds...


  • Leeds, United Kingdom WLS Recruitment Ltd Full time

    Resourcing Co-ordinator Department People Operations Location Garforth - Head Office Reporting to Head of Resource Planning Our client operates at venues of all sizes and have exclusivity at prominent sporting, entertainment and cultural locations across the UK and is also the European Catering Division for ASM Global, the global leader in the delivery...


  • Leeds, United Kingdom Huntress Full time

    **Project Co-ordinator** **Salary**: £32,000- £35,000 **Location**: Ls1 exceptional offices, Hybrid A professional services firm is looking for a project co-ordinator to join their team based in Leeds City Centre. With great flexibility for hybrid working, this is an excellent opportunity for a highly organised individual to work for a growing...


  • Leeds, United Kingdom Huntress Full time

    **Project Co-ordinator** **Salary**: £28,000- £30,000 **Location**: Ls1 exceptional offices, Hybrid 3 days in the office 2 days at home A professional services firm is looking for a project co-ordinator to join their team based in Leeds City Centre. With great flexibility for hybrid working, this is an excellent opportunity for a highly organised...


  • Leeds, United Kingdom The Bierkeller Full time

    **Hallo! Let us introduce ourselves** The Bierkeller is a multi-site hospitality brand with locations in Halifax, Manchester, Liverpool, Nottingham and Birmingham. We’re famous for our long benches, two-pint steins and Bavarian bierhaus buzz! Inside our venues you'll find The Bierkeller Lodge, a space for cocktails, food and live music, Shooters Rack 'n'...


  • Leeds, United Kingdom Thorpe Park Hotel & Spa Full time

    **Job Ref**:THW4997 **Branch**:Thorpe Park Hotel Spa **Location**:Thorpe Park Hotel Spa, Leeds **Salary/Benefits**:Competitive salary with great benefits and gratuity **Contract type**:Permanent **Hours**:Full Time **Hours per week**:45 **Posted date**:09/03/2023 **Closing date**:22/04/2023 If you’re a Conference Co-ordinator or have experience of...


  • Leeds, United Kingdom Experis LTD Full time

    **Training & Communications Co-Ordinator** **Location: Leeds - Hybrid** **6 Months** We are actively looking to secure a Training & Communications Co-ordinator to join Experis as one of our expert consultants, delivering services to our clients. Experis Consultancy is a Global entity with a well-established team with over 1000 consultants on assignment...


  • Leeds, United Kingdom Page Personnel - UK Full time

    Permanent vacancy based in Leeds - Fantastic opportunity to work for a renowned brand **About Our Client**: Page Personnel are working with a highly reputable business who is a market leader within their industry. They are a multi-national business who are looking to a recruit an experience front of house co-ordinator for their office in Leeds. - The Front...


  • Leeds, United Kingdom InVentry Full time

    **Job Title**: Project Co-ordinator** **Department**: Implementations** **Wokring Hours**:8:30- 17:00** **Salary**:From £24k**: This role is the perfect opportunity for someone who has fantastic organisation skills to join a fast paced and energetic team. The role will involve the delivery and administration of the company’s events calendar - from...


  • Leeds, United Kingdom Orchard Care Homes Full time

    Extraordinary People, Exceptional Care Are you out going, love to stand up in front of a crowd and have an imagination like no other? The role of an Activities Co-ordinator might be your casting call! Reconnect Activities Co-ordinator 44 hours per week £10.42 per hour Paisley Lodge, Leeds Introduction to the role Whether it is creating an...

  • HR Learning

    15 hours ago


    Leeds, United Kingdom OnlyFE Full time

    **HR & LEARNING AND DEVELOPMENT CO-ORDINATOR **Hours:37 per week** **Salary: £21,944- £23,200 per annum** As an award-winning college, we are always looking for exceptional staff to help us to grow our ambitions. As such, we are looking to appoint an individual who is passionate about providing a proactive HR service and assisting in the delivery of the...


  • Leeds, United Kingdom Leeds United Football Club Full time

    **Summary of Role**: An exciting job opportunity has arisen at Leeds United FC and we are currently recruiting for a Conference & Events Sales Co-ordinator to join our busy Conference & Events Team based at our fabulous offices within Elland Road Stadium. Leeds United Football Club is an English professional football club based in the city of Leeds, West...

  • HR Co-ordinator

    3 days ago


    Leeds, United Kingdom Edwards & Pearce Full time

    HR Co-Ordinator **Salary**: Competitive with good benefits Location: Leeds A great opportunity to gain excellent operational HR generalist experience working with a wider HR Team and strong operational stakeholders across a very successful and long established global organisation. The role covers all areas of operational HR work and would provide an...


  • Leeds, United Kingdom Leeds Sixth Form College Full time

    About the Role Leeds Sixth Form College offers a wide range of study programmes and opportunities to both 16-18 and 19+ learners and is dedicated to outstanding and inclusive progress and progression. We are looking for a Performance and Projects Co-ordinator to develop projects and initiatives to improve student outcomes. You will support the Principal...


  • Leeds, United Kingdom ASDA Full time

    Job Advert **Business Change Co-ordinator** Are you looking for your next big adventure? Well, if you are an individual from a Communication, Change, Project Management or PMO background this role might be the one from you as the role requires a high level of organisational, communication and engagement skills. As part of the future programme, and on the...


  • Leeds, United Kingdom Baker Recruitment Group Ltd. Full time

    Job Title: Recruitment Co-ordinator Location: Leeds, West Yorkshire **Salary**: £22k Salary - plus a generous commission structure Benefits: Private health insurance, free parking, monthly social events, individual commission structures and extensive development opportunities. Daily Duties: - Compiling personal talent pools - Updating our internal CRM...


  • Leeds, United Kingdom Weetwood Hall Estate Full time

    We are currently looking for an Experienced Reservations Co-ordinator to work within our busy Conference & Events Department. The role requires you to increase the sales and profitability of Weetwood Hall Estate through assisting in the effective sales and reservations process from an enquiry through to the completion of an event for all markets to include...


  • Leeds, United Kingdom ASDA Full time

    Job Advert **Trade Planning Co-ordinator - D** An exciting opportunity to join the Customer Planning team and shape our promotional strategy. About the role: Working cross-functionally, you will be a key part of a fast-paced business, looking after Promotions and Events. 25% of total business sales are generated from a compelling customer focused...


  • Leeds, United Kingdom ASDA Full time

    Job Advert **Online Trading Co-Ordinator - General Merchandise** ASDA Ecommerce provides a fantastic opportunity to be part of a large, diverse, and inclusive team, operating a multi-billion-pound website - proudly the number two online grocery retailer in the UK. As an Online Co-Ordinator you will - Report on sales performance for your category and...

  • Activity Co-ordinator

    3 weeks ago


    Leeds, United Kingdom Bupa Care Homes Full time

    **Activity Co-ordinator** - ELM00XR **Activity Coordinator** **Bupa Elmwood Care Home,** **3 Wetherby Road, Oakwood, Leeds LS8 2JU** We know that family can come from anywhere. At Bupa Care Homes, it's our privilege to care for people - treating each resident as if they were part of our own family. Right now, we’re looking for a creative and caring...