Assistant to The Directors

2 weeks ago

Gloucestershire, United Kingdom Eden Brown Synergy Full time

I am working with a NHS Organisation based in Cheltenham who are looking for an experienced **PA to the Directors** to cover maternity leave.

The role is full time, to start in September 2023 and paying £23,949 to £26,282 per annum.

This role support a fantastic group of Directors and also a great opportunity to support administratively on their projects and programmes.

**Job Summary**
- To provide a high level, professional and confidential executive support function to the Directors.
- The post holder must also work autonomously and using their own initiative with a sound understanding of the business of the Organisation and current practices to manage workload and ensure information is communicated appropriately and enquiries are directed correctly.

**Responsibilities of the role will include**:

- Providing a high calibre secretarial and administrative service in the production of corporate documents including complaints correspondence, reports, papers, minutes, spreadsheets, presentations and other documents as required.
- To ensure that HR administration and training requirements for Directors and their teams are maintained.

**Main duties**
- Support the management and delivery of the Organisation's business as contracted by the NHS Trust and the development of services across the organisation through regular and effective communication, and the building of relationships with staff at all levels. Encourage staff involvement in the development of their services and their business plans.
- To act as first point of contact on behalf of the Directors in answering queries, filtering correspondence and bringing matters to their attention as necessary. Have the skills for investigating issues and proposing solutions when dealing with complex enquiries. Directing queries to the appropriate division as required and following up on outcomes if necessary.
- Be responsible for diary management for the Senior Leadership Team (including the Chair and Managing Director in the absence of the Executive Assistant). Ensuring all relevant parties are briefed on meetings, that corresponding paperwork is provided and that any travel or accommodation arrangements are organised and communicated.
- Receive highly confidential and sensitive information and ensuring such information is handled with care and tact. Using professionalism in all cases, redirecting information where necessary and drafting responses on behalf of the Executive Directors as and when required.
- To arrange meetings and take minutes as requested by the Directors, organising the forward meeting schedule for drafting agendas, collecting papers, finalising agenda items and timings, confirming attendees and ensuring the relevant Chair of the meeting is satisfied with the content. Ensure key officers are briefed of actions and issues resulting from the meeting discussions.

**Qualifications & training**
- Educated to degree level in Business Administration or equivalent level of experience (5 years)
- Clear evidence of continual professional development

**Essential Experience**
- Managing people's expectations
- Proven experience of working to a senior executive level and delivering similar tasks to those outlined in the job description
- Demonstrable experience of dealing with matters of a highly sensitive and confidential nature
- Experience of executive level minute taking and in preparing reports and action plans
- Programme/Project support (highly desirable)

**Essential skills & knowledge**
- Diplomatic when dealing with sensitive operational or people matters
- Ability to achieve change where resistance is experienced
- Able to produce clear and concise written reports
- Excellent communication skills (written and verbal) and have the ability to communicate with staff at all levels in the organisation

Thank you

Charlotte

Eden Brown Synergy is an equal opportunities employer.

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