Fleet & Facilities Coordinator - Stratford

2 weeks ago


Stratford, United Kingdom Axis Europe Full time

**Reference Number**

Ref-20642

**Location**

Stratford

**Contract Type**

Full-Time Permanent

**Closing Date**

01/06/2023

**Role**:
We have an opportunity for a Fleet & facilities Coordinator to join our team in Stratford. As a Fleet Receptionist & Driver your role is key as you work behind the scenes supporting the smooth running of Axis Europe operations. Directly reporting to Fleet Manager and Facilities Manager, you will be responsible for preparing all relevant documentation for an efficient handover of vehicles to the drivers as well as being a first point of contact, both over the phone and in person and to assist in always maintaining the smooth running of reception.

**Key Tasks / Activities / Responsibilities**:
Key Accountabilities
- Administer driver licence checks, before and during employment
- Maintain Fleet systems e.g., Vehicle database
- Management of company fuel cards
- Answering Calls / Handling Queries
- Ensure all drivers medical information is updated regularly
- Sending out documentation and monitoring
- Assisting the Fleet team in the transportation of company vehicles
- Log vehicle inspections, monitor vehicle key allocations, keep log of vehicle movements at office location, monitor CCTV when needed.
- General Office Duties, i.e., faxing, photocopying etc.
- Meet and greet visitors ensuring they are signed into the visitors’ book.
- Ensure that people visiting the office are accounted for and announced in a timely and professional manner
- Assisting other receptionists with duties when required, i.e., Process ID Cards for staff and Sub-contractors, set up meeting rooms, Order Stationery, beverage supplies and cleaning materials. Monitor and order uniform supplies.

**Requirments**:
Essential:

- Excellent communication skills, verbal and written.
- Experience of working in a fast paced and dynamic environment
- Knowledge of Microsoft 365 systems
- Ability to work alone and within the team
- Ability to multitask efficiently
- Full UK Driving Licence

Desirable
- Worked in a Receptionist based environment.

**Other Key Information**:
- Working Hours Monday - Friday 8am - 5pm-
- Salary £23,000 pa-
- Corporate Uniform - Axis supplied blouse/shirt with black trousers.**Benefits**:

- 22 days annual leave, with an extra day after each financial year
- Pension
- Perkbox rewards
- Long service rewards
- Volunteering days

**About Us**:
Axis has experienced continual growth since it’s establishment in 1986, we’re not aiming to be the biggest service provider, however we do intend to be the best. We work with some of the UK’s largest building owners, landlords, facility managers to provide strategic building repairs, planned maintenance and improvement across all property sectors.

We are a value led business, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our clients, and our community. We are proud to be an equal opportunity workplace and embrace diversity above all.



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