Procurement and Materials Management Assistant

1 month ago

Grantham, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

**We are looking for**:
The Procurement and Materials Management Team, based at Grantham & District Hospital, have a need for part time Procurement & Materials Management Assistant on a part time contract.

This post is part time working 18.75 hours per week Monday to Friday between the hours of 08.00 and 16.00 flexible, and will be based at Grantham & District Hospital.

The salary applicable to this role will be £21730 - £23177 pro rata (please note: new entrants to the NHS start at the bottom of the scale in accordance with Agenda for Change requirements)

**The role**:
To provide a Procurement and Materials Management service to Theatres, Wards and Departments.

To develop, and maintain, relationships with staff in end-user departments to ensure a high level of customer satisfaction with the service provided.

To ensure safe and accurate receipt, and timely distribution of goods.

**You will have**:

- Previous experience in a comparable Procurement / retail / logistics environment
- Good written and verbal communication skills
- Good IT skills
- Customer focussed and used to providing a high level of customer service
- Good standard of numeracy and literacy

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.

Our Board have recently agreed a new vision statement - “Outstanding Care Personally Delivered” - stating their ambition for our Trust to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated

The post holder will be part of a Materials Management / Receipt and distribution team who will be responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock.

To undertake, or ensure, all goods received on site are verified on receipt, damage/discrepancies are reported correctly and in a timely manner and that such goods are held/distributed in a safe, secure and appropriate manner.

To return goods to suppliers ensuring credit due or replacement goods are returned to the Trust.

To distribute goods as requested to theatres, wards and departments in a timely manner

To maintain all office filing systems.

Responsible for the processing of replenishment requisitions, data captured using handheld scanners or manually input onto current IT System (EDC/EDC Gold)

Ensuring the production of timely and accurate paperwork as required, to include the development and maintenance of data capture systems and all office filing systems and bespoke catalogues.

To deliver and unpack goods at theatre/ward/department level, verifying receipt of all goods and replenishing stock.

Undertaking both formal and informal ward reviews to ensure stock levels are appropriate and are agreed with budget holder.

To ensure all information for the ordering of goods is processed accurately and in a timely manner.

To operate and utilise the EDC/EDC Gold and On-line computerised system, or any other appropriate information system.

To ensure Standing Financial Instructions and related Policies are adhered to at all times.

Ensuring the correct ethics are maintained in transacting public business and to always display the highest standards of general professionalism in carrying out all aspects of the required duties.

To act as a liaison point between customers, suppliers and the Procurement Department.

Continually developing and improving relationships between customer departments and Procurement colleagues through regular contact and the development of knowledge about the customer's requirements and the provision of information to satisfy these.

To assist in ensuring that the Materials Management Team works as part of a multi-disciplinary team, liaising with Portering, Courier, Supplies colleagues and other staff, as required to ensure efficient distribution of goods and information relating to orders/deliveries.

To ensure complia

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