Senior Facilities Coordinator

1 month ago

London, United Kingdom UK Debt Management Office Full time

**Details**:
**Reference number**:

- 296398**Salary**:

- £30,000 - £35,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other**Contract type**:

- Fixed Term**Length of employment**:

- 12 Months**Business area**:

- DMO - Facilities**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- The post will be based at in the DMO’s office in the City of London and you will be expected to be on-site 5 days per weekAbout the job

**Job summary**:
We are seeking an enthusiastic and diligent individual who will be a key member of the Facilities team in ensuring the day to day running of the office and its facilities
You will be proactive, adaptable, able to balance competing priorities and problem-solve. You will be able to work independently to complete tasks and identify any areas of concerns in your daily checks.

This role is based in the DMO’s City office and you will be required to attend the office on a daily basis with occasional visits to our disaster recovery centre in East London.You will be responsible for identifying hard and soft service issues and resolving them via the use of cleaning, security and Mechanical & Electrical (M&E) contractors. This will involve reporting the issue, organising the most convenient date and time for their visit and being present when they arrive.
There will be a requirement to ensure they carry out the work to a successful conclusion and to a good standard as it is essential that the DMO remains operational at all times.

You will be responsible for deputising for the Facilities Manager when he is absent and ensuring the team stays on track and works to deadlines.
There may be an occasional requirement to manage small projects, generally £25k or less in value, in consultation with the Facilities Manager.

**Job description**:
The Senior Facilities Coordinator will support the Facilities Manager by leading on the following:

- Physical Security: this requires being responsible for the day-to-day management of the security systems installed in the DMO office and liaising with contractors to ensure the system is working at all times
- Ensuring meeting rooms are checked daily Testing and fault finding the video conferencing facilities is an essential element of this role.
- Co-ordinating and liaising on work with the building management team and other contractors on for example, Mechanical and Electrical (M&E) issues such as power, air conditioning and the UPS. This will require building on the highly effective working relationships to become the first point of contact

**There is a shared responsibility with the facilities team to**
- Ensure the office remains operational without interruption (which may mean overseeing contractors out of hours and occasionally at weekends).
- Ensure that compliance continues to be maintained with regard to office related Health & Safety legislation, regulations and guidelines.
- Manage the purchasing process for all facilities goods and services, ensuring that government and DMO guidelines are adhered to. Assist in the monitoring of contracts and agreements, and take part in re-tender processes, in accordance with our guidelines
- Support the team on all office services as required.

**Person specification**:
For this vacancy, we will use the Civil Service Success Profiles to assess you against the following Behaviours, Experience and Technical Skills:

- **
Experience**:Minimum of 3 years’ experience in a Facilities team.
- ** Experience**: Familiar with Computer based security systems, online management tools as well as Physical security of premises such as intruder alarm, CCTV and access control
- ** Technical**: Technical knowledge of the aspects of air-conditioning systems, generators and UPS systems
- ** Experience**: Excellent oral and written communication skills in order to deal positively with the DMO’s internal and external stakeholders (e.g. peers, senior managers, service providers)
- ** Behaviour**: Evidence of bringing complex issues to a conclusion in a fast paced environment and managing competing priorities

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Making Effective Decisions
- Changing and Improving
- Working Together
- Communicating and Influencing

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Technical knowledge of of air-conditioning systems, generators and UPS systems

**Benefits**:

- Alongside your salary of £30,000, UK Debt Management Office contributes £8,100 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexib

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