New Homes Sales Administrator

2 weeks ago


London, United Kingdom Dove & Hawk Full time

**New Homes Sales Administrator - Paddington - £28,000 to £33,000 Dependant on Experience**

My client, a successful multibranch Real Estate firm, are currently seeking an experienced New Homes Sales Administrator with proven property administration experience to provide full administrative support the team and ensure the smooth running of the department.

You will be working with a close-knit, friendly team in a contemporary office environment in the heart of the vibrant district of Paddington. You will also be able to benefit from the recently connected Elizabeth Line, if you live in West London your journeytime to Paddington Station will only be around 20 minutes.

The role will be busy and fast paced so requires an individual who is well-organised with great attention to detail, a positive can-do attitude, excellent customer service skills, and an ability to multitask.

**Key Responsibilities**:

- Supporting a team of negotiators in day-to-day tasks; i.e. running reports, updating properties, taking payments, preparing brochures and amending documents
- Uploading New Developments to Reapit ensuring information remains current
- Managing properties on Rightmove and Zoopla accounts and premium listings
- Updating brochure displays, and online marketing
- Sourcing CGI's, floorplans and uploading details online for resale properties where required
- Creating reports of general sales activity and activities of negotiators
- Maintenance of New Developments stock list
- Taking payments and actioning refunds
- Sending reservation forms and receipts to developers and solicitors
- Sending out and updating relevant marketing and sales materials to consultants/companies
- Creating and branding price lists, fact sheets and brochures for developments
- Drafting reservation forms for sales
- Looking after receipts and logging all payments in credit card spreadsheet
- Seeking updates from developers such as completion dates, pricing or any further/missing information where required
- Managing the Smart Search account, liaising with our representative at SmartSearch about our usage, when to renew the account and any new features
- Running AML checks on buyers
- Making sure the New Home team comply with the AML rules and handbook
- Duties to support marketing department
- Duties to support Investments department

**Experience and Skills Required**:

- Proven Sales Administration/Lettings Administration experience
- Excellent communication skills - both written and verbal
- Ability to manage own workload, multitask and remain calm under pressure
- Great attention to detail particularly when preparing documents, entering data, maintaining correct records of offers, sales, meetings, commission forms
- Excellent organisational skills and telephone manner
- Good working knowledge of Microsoft Excel, Power Point and Word
- Experience using Adobe would be advantageous

**Salary**: £28,000 to £33,000 dependant on experience
**Working Hours**: Monday to Friday 9am to 5:30pm

For more information please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.



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