Clerical Assistant

3 days ago

Belfast, United Kingdom Reed Business Support Full time

**Senior Clerical Officer**

**My client is a leading organisation based in Belfast, who are currently seeking an experienced Clerical Officer to join their team.**

This is a Full-Time, Temporary position - with an immediate start

Working hours: 36 hours per week

Mon-Fri - 8.30am-4pm or 9am.4.30pm

Hourly rate: £10.32

**Job Role**:
You will be responsible for carrying out a number of clerical and administrative support functions for senior officers and work closely with colleagues to ensure the effective running of the office.

**Essential Criteria**:

- A minimum of 5 GCSE’s at level C (or equivalent)
- Previous and demonstrable experience of working within a team of clerical and administrative staff with experience of collating/inputting data, maintaining electronic & paper filing systems and scheduling meetings/events/diary-calendar management
- Proficient in the use of Microsoft Office packages - particularly Word, Excel, and Outlook
- Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels
- Ability to work on your own initiative as well as part of a team

**Main Duties and Responsibilities**:

- Provide clerical and secretarial support to senior officers, in the preparation of letters, minutes, reports, presentations and the updating of spreadsheets and databases as required
- Provide, as and when required, a reception service - meeting and greeting visitors, responding to enquiries, taking messages, and redirecting phone calls
- Provide advice and support to other officers, customers, the public and other professionals regarding aspects of the companies services
- Support the supervising officer in undertaking qualitative and quantitative research and investigations, as required, by more senior officers
- Assist in the collation and inputting of factual data and statistical information from various sources in order to support the work of senior officers
- Organise meetings on behalf of senior officers as required and assist in the preparation of materials and in clearing the room after meetings
- Assist in arranging conferences and courses, as required, including the preparation of materials, organising invites, collating responses, and providing support and assistance at the events as necessary
- Maintaining efficient recording and filing systems
- Order and monitor supplies of stationery and other requisitions within the office in accordance with the appropriate procedures
- Liaise with all relevant stakeholders, as may be required, in order to carry out all duties and responsibilities
- Undertake any other duties from time to time be required by the senior supervising officer

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