School Payments Administrator

2 weeks ago

Beaconsfield, United Kingdom Chiltern Recruitment Ltd Full time

Our client a local school in Beaconsfield is looking for a Payments Administrator (will consider **PART TIME**). The main job role is to financially manage all school trips, working closely with trip leaders and trip administrators.

Responsibilities to include but not exclusive to:
Lead the financial side of school trips, chargeable products, activities and voluntary contributions
- Liaise with trip leaders and administrators with regard to trip budgets, costings, suppliers, payment schedules and income collection.
- Ensure all necessary approvals for trip budgets and trip invoices are paid on time
- Set up and maintain the school online payments system, adding and removing both student/staff and leavers as and when required.
- Undertake monthly bank reconciliations for the Private School Fund account
- Ensure that all trip income and expenditure is accurately recorded in the trips ledger
- Set up online cafeteria accounts, monitor balances. Reconcile cafeteria income monthly
- Prepare annual budgets and ongoing financial forecasts for trip income and expenditure
- Support staff with financial administration.

Skills required:
Previous finance experience e.g., NVQ level 2 or above
- Good understanding of financial controls
- Strong Microsoft Excel skills
- Attention to detail
- Excellent data entry skills
- Good communication skills both written and verbal
- Confident at working with staff at all levels

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