Internship - Ma Programme Support Assistant

1 week ago

London, United Kingdom Condé Nast College of Fashion & Design, London Full time

**Internship - MA Programme Support Assistant**

**Location**:Sotheby’s Institute of Art - London

**Reports to**: MA Programme Coordinator

**Role: Full time Monday-Friday**

1stSeptember to 6thOctober

**Salary: £11.95 per hour**

**JOB PURPOSE/OBJECTIVE OF THE ROLE**:

- **We are seeking an individual who is seeking an internship opportunity to work in an exciting, fast-paced and varied role at Sotheby’s Institute of Art. The ideal person for this role has an interest in the art world and is keen to work closely with Academics and Students at the heart of a close-knit MA Programme Team.**_

Sotheby’s Institute of Art can be found in the heart of Bloomsbury, London. Since its founding by Sotheby’s Auction House in 1969, Sotheby’s Institute - London has pioneered the education of arts professionals. The Institute currently offers four Master’s Programmes: _Art Business_, _Contemporary Art_, _Fine and Decorative Art and Design_, _Luxury_ Business. Each programme is validated by _The University of Manchester_, part of the prestigious _Russell Group_ of Universities.

This role will be part of the MA Programmes administrative team led by the Manager of MA Programmes and consisting of two other Programme Coordinators and a Study Trips Coordinator. The person in this role will be supporting the MA Programmes team in the day-to-day running of the Masters Programmes offered at the Institute.

This role requires a high level of service and will provide the successful individual with the experience of covering a variety of responsibilities in the areas of communication, arts education administration, events coordination and student support. The benefits include opportunity to accompany students on visits to auction houses, galleries and museums in London and attend artist talks and lectures.

**KEY DUTIES**

**Programme Administration**:

- Assist in the organisation of the day-to-day running of the programmes - tasks include (but are not limited to) sending out reminders to guest lecturers, booking classrooms, setting up internal meetings, booking IT facilities, preparing letters for students and monitoring the communication channels on Canvas.
- Assist the MA Programmes team in supporting the delivery of teaching for the MA programmes.
- Respond to student queries in a timely and positive manner, highlighting issues that arise to the Programme team.
- Design and prepare programme materials including production and distribution of programme handbooks, timetables, lecture notes, maps, notices, and general information for students.
- Be prepared to travel to external venues where teaching for the MA programmes will take place and guide and direct students as appropriate.
- Via Canvas (Online Learning Platform) assist in the maintenance of student portals so that students have online access to the timetable, course materials, assessment, set readings etc.
- Assist in the organisation of events, including Orientation and teaching at external venues as needed.

**Maintaining Systems and Records**:

- Assist in the monitoring of attendance records for each teaching session in line with regulations.

**Wider Institute Support**
- In the event of sudden illness or absence and schedule permitting, support other programmes on a temporary basis.

**PERSON SPECIFICATION**

**Essential**
- Experience of working collaboratively as part of a team
- Strong organisational and planning skills
- Demonstrable experience of prioritising tasks while facing competing deadlines and making sure high standards and accuracy are maintained
- Excellent numerical, verbal and written communication skills
- Ability to be proactive and resourceful

**Desirable**
- Educated to Degree level
- Interest and enthusiasm for the visual arts

**Please note the following**:

- **Applicants must be eligible to work in the UK**:

- **Please submit both your CV and a covering letter for this position. The covering letter should detail your interest in this role and outline your experience against the requirements detailed in our Person Specification.**:
**Job Types**: Temporary contract, Internship
Contract length: 6 weeks

**Salary**: £11.95 per hour

Work Location: Hybrid remote in London

Application deadline: 31/07/2023

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