Personal Assistant

2 months ago

Barnet, United Kingdom Patience Is A Virtue Full time

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for the director. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the director. You will be required to assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the director and work autonomously to provide customized administrative support.

**Personal Assistant duties and responsibilities**
- Reporting to the director and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of the director.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.

**Personal Assistant Requirements**:

- Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

**Job Types**: Part-time, Permanent, Zero hours contract

**Salary**: From £11.00 per hour

**Benefits**:

- Company pension
- Flexitime
- On-site parking
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Barnet: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Barnet

Flextime

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