Administration Assistant
4 weeks ago
Empower Our Team: Join as an Administrative Assistant at Peak Performance Olympic Taekwondo Academy
**About Us**:
Step into the world of the Peak Performance Olympic Taekwondo Academy, a well renowned international level club based in Wimbledon. Our mission is clear: to cultivate excellence in Taekwondo and personal development for our students. What sets us apart? Our unwavering dedication to providing top-tier training in an atmosphere that's as warm as it is motivating. We're a community that embraces individuals of all aspirations, united in our quest to help each person discover their best self through the power of Taekwondo.
**A Journey Forward**:
Our narrative is one of progress, and we invite you to be a part of it. With over 140 members thriving at our Wimbledon site, our ambitions only grow stronger. Over the next year, our goal is to double our Taekwondo family while upholding the exceptional training and connection we're known for.
**Our Path to Excellence**:
Our approach isn't mere philosophy - it's a tried-and-true journey to success. Our distinctive methodology and development pathway have nurtured local talents who've proudly represented Team GB across various age groups as well as multiple national champions and international medalists. These rising stars have showcased their prowess on the global stage, donning national colors with pride. With their eyes on Olympic dreams, they stand as testament to our values.
**What We Seek**:
We're in search of a special individual to step into the role of Administrative Assistant. Someone who recognises that behind every success story stands a well-organised and supportive team. An individual who thrives in an environment of growth.
**Your Role in Our Mission**:
- **Efficient Coordination**: Managing our resources, from doing stock takes on uniforms to training gear, will be your forte. Your diligence will ensure our members and facilities are consistently primed for success.
- **Meeting Challenges**: When it's time for competitions, you'll ensure our team and gear are seamlessly prepped. Your meticulous attention to detail will shine through from beginning to end. From registering athletes for a competition, to planning the travel arrangements, liaising with parents and ensuring payments are collected on time and any payments that are to be made to organisers before the deadlines. Special attention will be needed for domestic and international travel to ensure no one is left behind and misses a competition.
- **Community Builder**: Through outreach to local schools and community organisations you'll open doors for more individuals to experience the magic of Taekwondo. Your connections will expand our community.
About You
**Characteristics and Traits**:
- **Organized**: Exceptional organisational skills to manage tasks, schedules, and resources effectively.
- **Detail-Oriented**: Keen eye for detail to ensure accuracy and precision in administrative tasks.
- **Proactive**: Demonstrates initiative and takes the lead in managing tasks and solving challenges.
- **Adaptable**: Flexible and able to handle changes or unexpected situations with a positive attitude.
- **Team Player**: Works collaboratively with colleagues, coaches, and members to achieve common goals.
- **Excellent Communicator**: Strong written and verbal communication skills for member interactions and team coordination. Copywriting skills is a plus
- **Customer-Focused**: A commitment to delivering excellent service and support to members and prospects.
- **Problem Solver**: Effective at finding solutions to issues and improving processes.
- **Time Management**: Ability to prioritize tasks, manage workload, and meet deadlines efficiently.
- **Confidentiality**: Demonstrates discretion and professionalism when handling sensitive information.
**Relevant Experience**:
- **Administrative Experience**: Prior experience in administrative roles or sports team/club management is preferred.
- **Customer Service**: Background in customer service or member relations is a plus.
- **Event Coordination**: Experience in coordinating event and competition logistics
- **Inventory Management**: Familiarity with managing inventory, orders, and supplies.
- **Sports or Fitness Background**: A passion for sports, especially Taekwondo, and an understanding of athletic training environments.
**Skillsets**:
- **Data Management**: Ability to maintain accurate records, databases, and member information.
- **Multitasking**: Skilled at handling multiple tasks and responsibilities simultaneously.
- **Communication Skills**: Strong written and verbal communication skills for effective member engagement and team collaboration.
- **Problem-Solving**: Capable of addressing challenges and finding solutions in a proactive manner.
About the role
The role will mainly be remote and flexible to meet the needs of the Academy. Guidance will be provided when starting however this role will require you to be able to w
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