Completions Assistant

2 weeks ago

Farnborough, United Kingdom Browns Recruitment Consultancy Ltd Full time

**COMPLETIONS ASSISTANT**
**GUILDFORD**

**SALARY £25,000**

Our well-established client is looking for a Completions Assistant to join their busy and friendly property department, based at their Guildford office.

**Overall Job purpose**:
To effectively and efficiently manage the progression of all files from exchange of Contracts through to completion.

Overview of role:
**Exchange**:
Memo of Exchange and letter with Contract to other side

Submit COT to lender

Deal with separate representations (if applicable).

Check register and request redemption statement from lender(s)

Letter to client confirming exchange

Put in place Chancel Policy (if applicable)

Request an up-to-date statement of account from management company

Ensure all documents have been sent to the client and returned signed correctly

Transfer Deed - both sale and purchase

SDLT form and Declaration (Leasehold and Share of Freehold) - Purchase

Mortgage Deed and Questionnaire - Purchase

Transfer of funds form

JO form - Purchase

Deed of Covenants - Purchase

Licence to Assign - Purchase

Call to the client explaining that the matter has now been passed to the completions team and explain what happens on completion and find out if they have any queries/concerns regarding completion

Review level of risk on the file.

**Pre-Completion**:
Compare Contract received from other side with our Contract sent on Exchange

Call lender to ensure the COT has been received and funds will be released in time for completion. At that time double check the lenders’ bank details.

Check the financial statement and once approved send to client

Check the completion statement and once approved send to the other side

Check that any retentions have been noted correctly on STOPS and appropriate clauses to the Contract

Draft replies to Requisitions on Title and once approved send to buyer solicitors

Ensure Replies to Requisitions received from seller solicitors have correct undertaking(s) and have been signed.

Call the other side to check bank details and make a history note.

Call the client and check their bank details and make a history note.

Carry out OS1/OS2 and bankruptcy search

Check the result and make a history note.

Complete funds due in and set up payments (if possible) no less than 48 hours before completion as well as checking bank details with all relevant parties

**Completion**:
Once completion has taken place make relevant phone calls to the client(s), solicitors and agent to confirm completion.

Send letter together with TR1 and any other original documents to the buyers solicitors

Letter to the client confirming completion together with our receipted invoice

Letter to the lender confirming the mortgage has been discharged

Put on risk any agreed indemnity policies

Pay Stamp Duty

**Once completed**:
Sale file - may be passed to the Post Completion team for closing

Purchase file - once TR1 and other documentation received, check TR1 matches the one signed by our client(s) and then pass the file to the Post Completion team for registration and closing

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