Pa to Assistant Director

2 months ago


Bradford, United Kingdom Bradford Metropolitan District Council Full time

**Department of Children Services**

**Children Services**

**Departmental Offices**

**PA to Assistant Director**

**Band 8: £26,845 pa £29,439 pa (pro rata for part time hours) SCP: 17 - 22**

**1 x 37 hours per week**

**Established**

**Based at Bradford City Centre**

**This post is only open to Bradford Council Employees who are on Established or Fixed Term Contract because the Council has to consider employment opportunities for its workforce.**

An opportunity has arisen for the position of Personal Assistant to the Assistant Director Departmental Offices. Applicants will need to be a self-starter, highly organised with a tactical approach to time management. It is essential that workload is prioritised to the needs of the service. Professionalism, discretion and confidentiality should be maintained at all times.

Key attributes of the job include:

- To provide a professional and confidential Personal Assistant/Secretarial Support Service to the Assistant Director
- To work in liaison with other support staff within and across Departments building effective working relationships with peer group where appropriate across the Council
- To develop and manage office systems, including ICT and processes for enquiry handling.
- To prepare and type confidential correspondence, documents, reports, letters, minutes of meetings etc., draft and initiate correspondence as required.
- To effectively manage the diary of the Assistant Director’s, organising appointments and arranging and administering meetings and interviews as required..
- Make any necessary travel and booking arrangements, including organising hotel accommodation, rail tickets, lunches, etc.
- Take minute of meetings as required by the Assistant Director.
- Design and maintain systems for tracking action is taken in relation to complaints, correspondence, minute of meetings, requests for information, service wide returns including collation of statistical information and any other issues as directed by the Assistant Director.
- Co-ordinate the preparation of reports for Committee, Corporate Management Team and other meetings as required by the Assistant Director.
- Arrange refreshments for the Assistant Director, visitors and guests.
- To research information and undertake special projects and tasks for the Assistant Director, as required.
- To make wide ranging contacts on behalf of the Assistant Director both internal and external to the Council.
- To network and build effective working relationships with peer group across the Council.

**If you require any further information regarding this post please contact**:Picklu Roychoudhury

**Closing Date: 28 March 2023



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