Bid Administrator

1 month ago

West Byfleet, United Kingdom Nexgen Group Full time

We are currently seeking a Bid Administrator on a temporary basis in our West Byfleet HQ, to cover a six-month maternity leave.

This individual will support the Bids Team in their campaigns to win new Cleaning and Grounds Maintenance contracts, in the public and private sectors.

**Main Responsibilities**
- Organize and maintain bid documentation, including bid files, templates, contracts, and other relevant documents.
- Maintain and manage a centralized repository for bid-related materials, ensuring easy accessibility for the bid team.
- Track and update bid documents, ensuring version control and document accuracy.
- Assist in the preparation and formatting of bid documents, ensuring consistency in branding, formatting, and layout.
- Track and maintain records of all bids, including documents, correspondence, and evaluations.
- Coordinate with internal stakeholders to gather necessary information, ensuring comprehensive and accurate bid responses.
- Assist with bid coordination activities, including scheduling meetings, preparing meeting agendas, and taking meeting minutes.
- Coordinate internal communication and collaboration among bid team members and stakeholders.
- Ensure the distribution of bid-related information, updates, and documentation to relevant parties.
- Support bid team members in gathering information, researching, and preparing bid responses as needed.
- Liaise with various internal teams, including sales, operations, finance, legal, and technical departments, to gather input and ensure alignment in bid responses.
- Assist in the review of bid documents to ensure compliance with client requirements, guidelines, and specifications.
- Conduct quality checks on bid submissions, verifying accuracy, completeness, and adherence to bid instructions.
- Collaborate with internal teams to address feedback, incorporate revisions, and finalize bid documents.
- Assist in maintaining a library of pre-approved content, templates, and standardized bid responses.

**What are we looking for?**
- Good Academic / Education history
- Proven experience in administrative support roles, preferably in a bid management or procurement environment.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent attention to detail and accuracy in working with bid documentation and data.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint) and document management software.
- Strong communication skills, both written and verbal, to effectively interact with internal teams and external stakeholders.
- Ability to work collaboratively in a team environment and establish positive relationships with colleagues.
- Familiarity with bid management processes and an understanding of the bidding lifecycle is advantageous.

IND01

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

**Salary**: £35,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: QY779YV5

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