M&e Team Coordinator

2 months ago


Sheffield, United Kingdom Elecomm Full time

**Job Title: M&E Team Coordinator**

**Department/Group**:Mechanical and Estimating

**Location**:Head Office - Sheffield

**Reporting To**:Head of M&E

**Job Role**:The role of the Operations Team Assistant is to offer highly efficient administrative support to the M&E team in all areas of administration and finance.

**RESPONSIBILITIES**
- Office co-ordinator to the M&E Department
- Act as the key communication link between the M&E team and company colleagues
- Pro-actively manage the Operations Office, acting on own initiative to establish priorities and dealing with queries from other colleagues as required
- Ensuring payroll are informed of employee absences etc
- Calculate project expense allowance at project commencement and communicate to relevant employees
- Assist and liaise with Project Managers / Supervisors as required
- Drawing control (using extranet systems such as SharePoint, Procure, Project Vault etc)
- Printing/folding drawing updates promptly and despatch to site
- Co-ordinate labour schedule for upcoming site placements
- Delivery note receipting and uploading using Greentree system
- Invoicing issues and closeout
- Raise purchase requisitions, with associated approvals
- Processing Electrical Installation Certificates using Electraform system
- Programme / Dropline programmes using MS Project
- Manage the document control on individual projects, i.e., drawing updates/uploads to client’s IT system
- Set-up project mailboxes
- Logging of project commencement/completion/retention
- Document control
- Production of site H&S files
- Production of site files
- Answering Switchboard

**SKILL SET**
- Be proficient in the main elements of Microsoft office.
- Gain knowledge of any in house systems in relation to the role.
- Strong administrator with good planning and prioritising skills.
- Able to work to tight deadlines.
- Work to relevant company procedures.
- Be able to work accurately, with good attention to detail.
- Excellent communication skills both spoken and written.
- Enjoy working with people and work as part of a team.
- Be able to issue tasks to subordinates and follow up as required.

**REQUIREMENTS**
- Office 365 experience
- Good administration skills
- Enjoy working with people
- Have good spoken and written communication skills
- Have good organising skills
- Have problem solving skills
- Be able to work accurately, with excellent attention to detail

**Salary**: £23,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sheffield, S20 1DJ: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: Hybrid remote in Sheffield, S20 1DJ


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