Clerical Assistant for Ucas, Careers and

1 month ago

Cambridge, United Kingdom St Andrews College Full time

**JOB DESCRIPTION - Clerical Assistant for UCAS, Careers and Examination Advisor**

**REPORTING TO: Deputy Head (Academic)**

**SALARY: £20,000 - £24,000 based on experience**

**PLACE of WORK: No 13 Station Road, Cambridge, CB1 2JB**

**START DATE: September 2023**

**General Purpose**

To provide administrative and clerical support for the Deputy Head (Academic) in the areas of Examinations, University Visits / admin, UCAS and careers.

**Main Job Duties and Responsibilities**

**Examinations**
- To be responsible for all aspects of exam administration
- To consult with the Examination Boards and the Deputy Head (Academic)
- To consult with Subject Heads
- To ensure students are entered for correct examinations
- To produce timetables for students, staff, and invigilators
- To administer Special Considerations and Appeals
- To download exam results and provide data and reports for heads of department and SLT
- To organise the issuing of exam results and exam certificates
- To maintain the school calendar for all internal and external exams

**University Visits**
- To liaise with the deputy Head Academic with regards to universities the college wishes to visit in the forthcoming academic year.
- To then speak to the highlighted universities to organise dates which both parties are happy with.
- Obtain a risk assessment from the Facilities Manager.
- Obtain university and student / staff feedback after each trip and present findings and recommendations to the Deputy Head (Academic)

**UCAS**
- Support tutors using Unifrog and UCAS.
- Update the UCAS booklet for the year and advise all staff and students of appropriate dates.
- Produce a one-page flyer at the start of each academic year to show the key dates for UCAS online registration, personal statements, university choices etc.
- To build relationships with university so that the college can sign agreements to cover progression directly to their degree courses.

**Alumni**
- To build a alumni database and contact all students.
- Build a Facebook profile for the group with regular input.
- Organise regular in country and in host country events for the group.
- Organise / assist to organise the summer ball which will include the alumni.
- Build an alumni newsletter, showing progression after St Andrews and current profiles.

**Careers**
- To liaise with the college’s careers contact
- Organise at least one university fair in the college attend by key universities from a college perspective.
- Ensure that the Career Mark accreditation is completed as required.
- Bring into college key speakers to talk to the students from local Cambridge organisation, one per month (schedule to be circulated)

**Generic**
- Checking and distributing documents and correspondence as required.
- Maintaining filing systems, where applicable physical or online.
- Photocopying.
- Checking and entering data where applicable.
- Updating and maintaining databases.
- Coordinating workflow.
- Filing.
- Other duties and responsibilities, express and implied, which arise from the nature and character of the role and are commensurate with the grade of the post.
- To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.
- This job description is not necessarily a comprehensive definition of the post The job description will be reviewed after one term and then annually.
- The post holder will be required to demonstrate a continual positive commitment to the College’s policies including those relating to safeguarding children, health & safety, and equal opportunities. You will be committed to safeguarding and promoting the welfare of young people, a responsibility we expect all our staff to share.

**Education and Experience**
- good numeracy skills
- accurate keyboard skills
- knowledge of office management systems and procedures
- knowledge of administrative procedures
- A Levels or equivalent

**Key Competencies and Skills**
- organizational and planning
- time management skills and the ability to prioritise work.
- data management
- diligence and accuracy.
- problem-solving
- adaptability
- customer service orientation
- teamwork
- communication skills - verbal and written.
- confidentiality

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£24,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Day shift

Ability to commute/relocate:

- CAMBRIDGE: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 01/09/2023

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