Personal Assistant
3 weeks ago
Immediate start Superb Opportunity for a Personal Assistant to a distinguished Professor/Mat leave cover/Central South Cambridge/excellent hourly rate
My Accomplished Client seek an experienced PA/Senior Admin.
To provide proactive administrative support, including diary management and act as a liaison on behalf of Key Teams, international collaborators and funding bodies.
Maintain information flow within the department and the wider Team community acting as liaison with the department, and external stakeholders, manage and maintain the department’s web pages, maintain records of departmental activities, manage the productionof any communications and publicity materials, update publication records.
Type scientific books, papers and articles for publication. Type referee's comments on papers and grants, carry out bibliographical searches as necessary and maintain the Department’s bibliography, check printer's proofs. Assist with preparation of manuscriptsfor publication.
Undertake financial administration. Administer procurement processes, collate information and complete paperwork for payroll, check and record expense claims.
Provide facilities management support. Maintain office equipment, arrange for repairs, replacements and supplies, maintain stationery supplies, management and use of space.
Organise events such as meetings, seminars, publicity events, Alumni, provide administrative support including, prepare documents, respond to enquiries including press enquiries, circulate bulletins of events listings.
You should hold an HND, HNC, level 4/5 vocational qualification or equivalent level of practical experience.
Specialist Knowledge & Skills
Highly competent in standard software packages, e.g. Word, Excel, Access and Outlook
Excellent organisational skills
Good time management and ability to prioritise a diverse and changing workload.
Demonstrate factual & theoretical knowledge of Personal Assistant/Secretarial work
Interpersonal & Communications Skills
Excellent communication & interpersonal skills
Relevant Experience
PA/Secretarial Administrative experience
Experience working in a Higher Education or research environment
Familiarity with scientific terminology
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