Emea President's Office Intern
5 months ago
What you’ll be doing
To provide administrative support to the President EMEA’s office. The role requires a highly organised, motivated, and dynamic individual to ensure that tasks are managed effectively and efficiently.
What your day might look like
- Administrative Support_- Provide diary support to senior executives (scheduling meetings, monitoring events etc.)- Help organise and set up internal meetings (RMD lunches, etc.)- Track internal coordination of projects (salerooms & space allocation)- Send catalogues & liaise with Christie’s Post Room- Help organise complex travel itineraries (via travel company) covering air, rail, and car/taxi’s as well as accommodation and relevant visas- Check travel requirements for senior team- Assist in hosting visiting executives from other Christie’s Global Offices- Arrange client and internal staff gifts as required- Book restaurants for client and external meetings- Manage the physical office space for the EMEA President’s team, including filing, stationery, and client refreshments as required- Liaise with IT department regarding any IT related issues (PC, laptop or iPhone, etc.)- Manage monthly submission of expenses online (via Workday)
- Research and Projects Support_- Undertake ad-hoc market and auction research- Prepare Competitive Summaries- Update internal Organisational charts- Update and improve the Christie’s Consultant Newsletter, curating relevant topics as agreed with stakeholders, including sale results, upcoming sale dates, and events- Support project management of any offsites organised by President EMEA’s office- Prepare presentation materials as required- Assist in tracking and researching potential corporate partners for events and initiatives
- Events Support_- Oversee organisation of monthly internal social events (liaising with internal ED&I Committees and the events team)- Coordinate ‘Christie’s Running Club’ charity run, preparing sign-up form and invitations, as well as organising breakfasts on the day- Help project-manage events and initiatives led by the EMEA President’s office, including but not limited to Business Development initiatives, working directly with external clients and the Christie’s events team.
- Other Projects_- Consultants and relative expenses- Business development research- Other ad hoc support as required
What you’ll bring to the team- Understanding of how to prioritise work and meet deadlines- Strong attention to detail and follow-up skills- Ability to focus on the task at hand and follow through to completion- Ability to demonstrate strong interpersonal skills with superiors and peers- Ability to work independently, as well as in a team- Excellent Microsoft Office skills- Effective and flexible communication skills- Ability to work with the utmost discretion and confidentiality- Capable of managing multiple projects at once- Willing to assist in administrative tasks- Demonstrable experience in a relevant field- Basic knowledge of the art market and its processes- Fluency in an additional European language preferred
What's great about working for us- 25 days annual leave + 1 day Birthday leave- Christie’s Christmas office closure (guaranteed between 25th Dec - 2nd Jan) - in additional to annual leave: almost two weeks to fully switch off and spend time with friends and family- Additional 1 week’s annual leave within the year of a 5 year anniversary i.e 5th, 10th, 15th and so on- Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you- Donation matching of up to £500 per annum to help you support the organisations you care about- Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)- Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues- Discretionary Bonus (dependent on the business and employee performance payable in March each year)- Life Insurance policy from first day - 3x annual base salary- Generous retirement plans: We will double match your pension contribution upto 5% (Max 10% contribution from Christie’s)- AXA Private Health Insurance - no employee contribution needed, subsidised for other family members- Unum Dental Care - (may be added at personal cost)- Guaranteed income insurance in the event of sickness, personal injury and occupational injury- Employee Assistance Programme - access to personal advice and support services including counselling- Eyecare vouchers (once a year)- Cycle to Work scheme- Robust family first policy:
Ø 16 weeks full pay on Maternity Leave
Ø Four day week, for eight weeks, at full pay on return from Maternity Leave
Ø Dependent back-up care: 10 sessions/ days of childcare or eldercare per year
Ø The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea- Christie’s Extras - discoun
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