Personal Assistant

1 week ago


London, United Kingdom Page Personnel Full time

A great opportunity to work for a Government organisation.
- Role is temporary for an immediate start.

**About Our Client**:
A Government organisation in East London.

Personal Assistant to x2 Deputy Chief Advisers:

- Provide support to the wider Management Team
- Complex diary, inbox & meeting management, track actions, prioritise and follow up
- Plan and arrange meetings, implement and monitor completion of follow-up actions and 'prompt' for timely completion
- Represent the office professionally and efficiently to all internal and external stakeholders, exercising appropriate discretion
- Book national and international travel and accommodation
- Support project delivery by agenda setting, collating, coordinating and printing information and meeting papers.
- Provide accurate minutes at weekly meeting with prompt distribution
- Organise events and conferences of varying scales (remotely and in person)
- Liaise with stakeholders to gather information when required
- Organise recruitment interview timetables for a variety of recruitment campaigns
- Maintain the project allocation tracker spreadsheet

**The Successful Applicant**:
Personal Assistant to x2 Deputy Chief Advisers:

- A strong knowledge of Microsoft Office packages, particularly Outlook, Teams, SharePoint, and Excel.
- Proven experience of identifying opportunities for improvements and creating solutions for these.
- Strong interpersonal and communication skills with experience of contributing through working as part of a team and building relationships cross divisionally with internal and external stakeholders at varying levels of seniority, both verbally and in writing.
- Ability to work effectively and flexibly as part of a diverse team and where appropriate without close supervision, being responsible for own workload and supporting others in the delivery of work.
- Experience of working under pressure within challenging time-frames, whilst delivering results to high standards.
- Ability to use organisational systems and procedures for document management, with an understanding of the importance of and risks associated with the improper use, handling and disclosure of confidential information.

**Important**:

- Pre-employment checks needed before start date, DBS, right to work, 3 years references

**Interview based on Civil Service Successful Profiles & include Excel test**:

- Delivering at Pace
- Managing a Quality Service
- Making Effective Decisions
- Communicating and Influencing
- Working together

**What's on Offer**:
Personal Assistant to x2 Deputy Chief Advisers:

- Temporary - 3 month duration
- £155 day rate + holiday pay
- Office in East London
- Hybrid working but flexibility to be on-site is essential
- EO level (Executive Officer)
- Interview via Teams with follow up Excel test
- Pre-employment checks needed before start date, DBS, right to work, 3 years references


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