HR Officer 30 Hours Term Time Only Plus Three Weeks

2 weeks ago

Grimsby, United Kingdom Oasis Academy Wintringham Full time

**POST**: HR Officer

**RESPONSIBLE TO**: Principal

**RESPONSIBLE FOR**: To act as first port of call for all Academy staff on Human

Resources related issues, including matters relating to pay.

To be responsible for the provision of a professional, efficient and effective HR/PD administration service to the Academy.

**SALARY**: SP 19 £27,852 FTE

**LOCATION**: Oasis Academy Wintringham

**WORKING PATTERN**: 30 hours TTO plus three weeks*
- *To be worked at the discretion of the Principal _

**DISCLOSURE LEVEL**: Enhanced

**JOB PURPOSE**: To provide a professional, efficient and effective PD administration service to the Academies, undertaking PD administrative duties across the spectrum of PD activities including recruitment and selection of staff and maintaining the

PD iTrent database, collating data and supporting with meetings and employee relations and other PD work streams.

To be responsible for coordination and administration and participation in PD generic activities including (but not limited to) absence management, performance management, employee relations and data returns, ensuring efficient and effective processes are undertaken and a professional service is maintained for all areas.

**SPECIFIC RESPONSIBILITIES**:
**A. Recruitment, Selection and Appointment**
- Be compliant with Oasis Community Learning’s Recruitment and Selection Policy and

Procedure at all times with a particular emphasis on safer recruitment.
- Be responsible for the coordination of all vacancies (excluding Leadership) within your

Academy.**Specifically responsibilities include**:

- Advise the Principal and line managers on process, procedure, and best practice.
- Support in drafting job descriptions and person specifications, providing templates and advice as required.
- Coordinate the process of vacancy approval ensuring policy is adhered to and the correct information is obtained in a timely manner.
- Be responsible for the coordination of interview/selection logistics including room bookings, diary management, scheduling and preparation of relevant materials
- Provide the highest levels of support and information to Principal and hiring managers throughout the process, including specific information on advertising, pre-selection tools and techniques and recruitment timescales.

1
- Draft adverts for the positions you are advertising, ensuring they are well-written, engaging and following Brand guidelines.
- Post adverts and marketing materials on the various job boards and recruitment media channels in a timely and accurate fashion, ensuring the best possible exposure for vacancies.
- Ensure shortlisting is completed in an accurate, compliant and timely manner, using the shortlisting matrix.
- Coordinate interview days, including room bookings, logistics and ensuring a professional and smooth recruitment process.

**B. Onboarding, Contracts and New Starter Administration**
- Following offer, all relevant documentation is in place so that the contract can be drafted and new starter processes begun.
- Facilitate completion of DBS disclosures and other statutory recruitment checks including overseas police checks and NCTL.
- Enter all relevant information into Midland iTrent for new starters, preparing and dispatching employment contracts and ensuring timely signature and return by individuals.
- In line with policy and legislation, to undertake electronic Barred List Checks, Management checks, Teacher Registration and Prohibition Checks and Disclosure and Barring Service checks across Oasis Community Learning.
- Undertake the administration of pre-employment health assessments for newly appointed staff.
- Maintain spreadsheets and trackers to ensure all relevant personnel information is collected and maintained (e.g. DBS checks, dispatched and returned new starter paperwork and contracts etc.).
- When required, audit new starter files and chase new employees for relevant documentation to ensure everything is in place prior to appointment commencing.
- Process contract variations through ITrent, ensuring the correct authorisations are in place, accurate entering of information and issuing of relevant paperwork to employees, updating databases and records for audit and compliance purposes.
- Be a Recruitment user of the online ebulk DBS check system, ensuring checks undertaken are carried out correctly and that we are compliant with legislation and policy.
- Work closely with your line manager, reporting any potential/existing issues and escalating when required.
- Produce electronic and hard copy personnel files, ensuring all information is obtained before the file is finalised and that the file is produced in line with the standard format.

2
- Be responsible for the update and maintenance of the relevant Single Central Record (SCR) including entering all new starters into, adding agency workers, volunteers, contractors etc. and ensuring leavers are archived.
- Obtain checks for consultants, agency staff and c

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