School Office Team Leader

5 months ago

SouthendonSea, United Kingdom Southend East Community Academy Trust Full time

**About us**

Southend East Community Academy Trust is a medium business in Southend-On-Sea. We are professional, agile, and our goal is to Richmond is a busy, vibrant school community where we are passionate about promoting and safeguarding the welfare of all our children and are committed to providing a welcoming, community atmosphere in which we can nurture the achievements of every child. Whilst academic learning is highly valued, we also know the importance of a broad and balanced education, with the talents of each child recognised and celebrated, thereby enabling all our children to grow in confidence, develop a sense of responsibility and achieve their personal goals. The children are the reason why we are all here. We will always try to ensure that our children are happy, as children’s happiness, safety and wellbeing must always be the priority. We are proud to be a part of the Southend East Community Academy Trust (SECAT) along with Bournes Green Infant School, Bournes Green Junior School, Hinguar Primary School, Thorpedene Primary School and Nursery and Shoeburyness High School..

Our work environment includes:

- Modern office setting
- Food provided

Job Overview:
The Headteacher of Richmond Avenue Primary School and Nursery and the CEO of Southend East Community Academy Trust are seeking to appoint a School Office Team Leader to support with the day to day running of the school office and the well-being of staff and pupils.

**Responsibilities**:

- To support the Headteacher / Executive Headteacher with the day to day running of the school office and the wellbeing of staff and pupils.
- To provide financial and HR assistance to the school and Trust teams, as well as to contribute to the delivery of an efficient and effective high-quality service.
- To enable the school to meet its objectives by taking responsibility for overseeing specific areas of administrative functions used within the school environment to ensure the delivery of a high quality service.

**Finance**:

- Assist with the monitoring of the school’s budget by monitoring income and expenditure liaising with the Trust’s Finance team.
- Provide on-going budgetary information to the relevant budget holders, meeting with them to ensure they understand and refer to the budget reports in IMP/PSF.
- Raise requisitions ensuring sufficient funds are available beforehand and liaise closely with the Trust’s Finance team.
- Prepare virements with the Link Finance Officer.
- Attend monthly Finance meetings (Usually held at SECAT House).
- Assist in the sourcing of quotes for goods and services as required, from the list of Trust approved contractors and suppliers, to ensure best value adhering to Financial Regulations.
- Assist with the management of lettings and liaise with the Trust’s Finance team to issue invoices for lettings liaising with the appropriate outside agencies and the Trust Estates team, following up their prompt payment and debtors.
- Assist in the preparation and maintenance of the Trust Asset Register and equipment register.
- Arrange any recharges or the like, on a monthly basis, questioning appropriate areas and sending to the Trust’s Finance team for processing.
- Notify the Trust Finance team of any income received to be added to the budget and allocated.
- Assist with the process of staff expenses claims in liaison with the Trust Finance team and HR People as appropriate.
- Provide statistical information to enable the school to complete such returns as may be required by the DfES, ESFA, Trust teams (e.g. Finance and HR People team).
- Overall responsibility for nursery admissions, funding and accounting for the nursery settings.
- Administer school trips

**Human Resources**:

- Maintain the school’s Single Central Register (SCR) in accordance with Ofsted requirements, liaising with the HR People team on starters, leavers, transfers and promotions, as well as cross-checking with other staff data systems, including the Department for Education (DfE) Sign-On.
- Complete relevant documentation required for those staff starting and leaving in liaison with the HR People team.
- Undertake appropriate induction of administrative staff, and any others as requested by the Headteacher / Executive Headteacher.
- In liaison with the HR People team maintain accurate and up to date electronic staff files in accordance with ‘HR Staff File Guidance’
- Assist the HR People team with the monitoring of staff absences and raise any queries or concerns in a timely manner.
- Administer monthly returns accurately and in a timely manner to the Payroll Manager via the HR Helpdesk in relation to staff absence, unpaid leave, overtime and any other pay related matters.
- Carry out new and expectant mothers risk assessments in a timely manner and liaise with the HR People team on expected delivery dates, start dates and pay provisions.
- Liaise with the Headteacher / Executive Headteacher and the HR People team, with regards t

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