Sales Invoice Co-ordinator

2 weeks ago


Glenrothes, United Kingdom Rexroth Full time

Company Description

renewable power generation.

There is a fixed term 3 month vacancy for a Sales invoice Co-Ordinator in our Despatch department, Lochgelly, This is a staff role working from Monday to Friday 37 hours. The post will report to the Material flow team leader.

**Job Description**:
**Responsibilities**:

- Raising of pick notes and invoices from despatch notes ensuring documentation meets company and customer requirements.
- Arranging third party collections as required, ensuring documentation is accurate.
- Consigning of overnight shipments, ensuring documentation is accurate.
- Liaising with assigned freight forwarders to ensure efficient shipping processing.
- Ensuring customer requirements for EDI updates are met, including invoices, advanced shipping notifications and online order booking systems.
- Processing of special freight arrangements including delivery amendments as required.
- Obtaining POD’s and providing shipment tracking information as required.
- Authorising of freight invoices, using online system, allowing invoices to be cleared efficiently for payment.
- Investigating returns for raising credit and debit notes as appropriate and within agreed timescales.
- Carrying out stock transfers in the event of order cancellations.
- Liaising with the accounting department on the control of financial transactions.
- Progressing of customer orders, advising customers of delays, problems and alternatives when required.
- Ensuring easy, complete access of relevant data by organising and maintaining files.

**Qualifications**:

- Conversant in Microsoft Office products especially Word and Excel.
- Previous experience with SAP or similar enterprise resource planning system.
- Previous experience in a similar role.
- Business administration qualification or equivalent.
- Sound communication and presentation skills.
- Must have a 5 year traceable working history due to the area of work they will be working in.

Additional Information
**Your future job role offers you**:
***A wide variety of interesting and challenging tasks. Flexible worktime options, benefits and services, employee discounts, various sports and health opportunities, on-site parking, room for creativity.


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