Adminstration Assistant

**Administration Assistant -** **Inside IR35**

**Contract Term: 12 Months**

**Contracting Authority: Department for Transport,** **Maritime and Coastguard Agency (DfT MCA)**

**Location: Southampton, Hybrid**

Transport matters and what we do at the Department for Transport matters. Click here to find out more about working for DfT and its agencies. We are different people, one team.

**As a Learning and Development Co-ordinator your main responsibilities will be to**:

- Monitor incoming communications to the team's inbox and provide high quality responses within Service Level Agreements
- Provide advice and guidance to the wider business on all aspects of Talent and Organisational

Development and the effective use of Civil Service Learning.
- Approve /Reject training requests within threshold and Service Level Agreement
- Complete all necessary internal processes to ensure correct payment for suppliers
- Build co-operative relationships with the team and a range of internal and external stakeholders to ensure that activities are delivered successfully and issues are solved promptly
- Coordinate MCA induction beginning to end and ensure facilitators are equipped to deliver sessions
- Provide admin support to external supplier delivering organisational effectiveness workshops
- Coordinate bookings of external venues when necessary for T&OD programmes & events.
- Keep spreadsheets up to date to ensure accurate reporting (joiners, leavers, training requests, etc)

***

**Essential Criteria
- Effective prioritisation of multiple deliverables with competing priorities in a fast paced environment.
- Providing a brilliant customer service within procurement and/or finance frameworks.
- Ability to negotiate customer or stakeholders needs to achieve mutually acceptable outcomes for the individual and the organisation
- Proficient in Microsoft products - Excel, Word, Teams
- Ability to pick up new systems

**Disability confident**

**Armed Forces Commitment**

**We will be in touch to discuss your suitability and arrange your Guaranteed Interview.**

**Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.**- Please be aware that this role can only be worked within the UK and not Overseas._