Facilities Assistant
3 weeks ago
Facilities Assistant/ Receptionist
Manchester
£20,600
My client a large well known Legal Company are looking to recruit a Facilities Assistant/ Receptionist to join their Manchester Office.
Main Duties:
- Ensure reception desk is manned between the hours of 07:30 and 18:00.
- Welcome visitors to the firm in a polite and professional manner. Liaise with fee earners and Executive Support Services to ensure that visitors are escorted to their appointment with the minimum of delay.
- Record particulars of all clients visiting the firm on the Visitors Management System and prepare client lists for following day.
- Maintain the meeting room diaries and coordinate catering requirements with the Birmingham Catering Team for client meetings, seminars and mediations.
- Monitor and manage the Reception inbox.
- Ensure all spreadsheets relating to Reception are kept up to date.
- Ensure all internal and external post is dealt with efficiently. Including following up mail with no identification.
- Collect from post points during the day and process accordingly.
- Local hand deliveries as requested.
- Monitoring and managing the Facilities inbox.
- Assist staff and partners with all their facilities related enquiries and pass enquiry to another team member if you are unable to assist.
Skills Required:
- Experience of working in a professional services team
- Customer Service experience
- Self-Motivation / can do attitude
- Is self-managed and confident in setting and prioritising their own work agenda
- Able to demonstrate excellent written and verbal communication skills, and able to demonstrate that you can convey complex matters in a way that different audiences can understand
CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.
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