Contracts Coordinator

4 weeks ago


Glasgow, United Kingdom Contract Scotland Full time

**Location**: Glasgow

**Salary**: £21,840 per year

**Reference**: J41966

**Contract Type**: Permanent

**Working Hours**: Full-time

**Created**: 13th April 2023

**Closing**: 11th May 2023

Contract Scotland has an immediate opportunity for a Contracts Coordinator to join our client, based in the Barrowfield area of Glasgow. This is a full time, permanent role offering a competitive salary and the chance to work with an employee focussed business who deliver a quality service.

You will be working as part of the Regeneration team and will be supporting the Reactive Works manager and Project Managers. This is a demanding and fast paced role where your duties will include:

- Booking all appointments with residents
- Raising works orders
- Scheduling works to ensure completion timescales are met within the client’s expectations
- Creating daily, weekly and monthly status reports of the repairs including preparation of report for monthly client meeting
- Management of on-site stock and replenishments
- Co-ordinating site deliveries with various key supply chain businesses to ensure deliveries are with trade terms
- To Learn and understand all business systems to maximise efficiency and productivity for the business
- Creating purchase orders and providing to supply chain as necessary
- Updating Filemaker system to ensure a flow of works and ensure works status categories are updated in real time
- Assisting with programming Projects being carried out through the West office including ordering materials and arranging commencement letters prior to works commencement
- Collating weekly timesheets and submitting to finance department on a weekly basis within agreed timescales
- Creating spreadsheets and tenant letters as projects demand
- Collating and submitting invoices for payment
- Participating in the call out service on a rota basis to ensure 24/7 coverage for business customers (Set rate overtime paid)

You must be an organised administrator with excellent customer service and communication skills. You will have the ability to work in a changeable environment and prioritise your workload to ensure tasks are completed within agreed timescales.

Legal Information:
Contract Scotland acts as an employment agency for permanent work and acts as an employment business for temporary work.

Applicants must be eligible to live and work in the UK.


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