Personal Assistant National Buying

5 months ago

Atherstone, United Kingdom Aldi Full time

This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.

You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day
- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.

We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.

**Your New Role**
- Planning, coordinating, and managing meetings across multiple time zones including booking meeting rooms, providing refreshments, MS Teams set up, agenda and presentation preparation
- Proofreading various paperwork and documents as requested ensuring high attention to detail
- Coordination of various meetings at different levels
- Extensive diary management ensuring daily, weekly, monthly tasks and activities run smoothly (supplier visits, international trips, meetings, planning & preparation) and scheduled reviews to ensure on-time delivery of key pieces of work to meet deadlines
- Arranging interviews and managing the new starter process and onboarding
- Supporting the inductions of new Managers and team members
- Building and maintaining excellent relationships and communications with a multitude of contacts and stakeholders, internally, externally, and internationally
- Create good working relationships across the Specials teams, particularly with the management team building key contacts throughout different departments at all levels
- Regular handling of confidential and sensitive information with the utmost discretion
- Collating expense claims alongside monthly credit card completion and submission
- Invoice checking, processing and adherence to the company policies and procedures
- Manage and track team seating and whereabouts
- Raising IT service calls on behalf of the Group Buying Director and following through to completion
- Arranging UK and International travel, including flights, trains, hotels, airport parking and managing itineraries
- Clear, concise communication across several channels to facilitate efficient ways of working

**About You**
- Previous experience as a Personal Assistant
- Excellent organisational skills to be able to prioritise and multi-task efficiently
- Good people management and engagement skills
- Extensive diary management experience
- Ability to maintain confidentiality and act professionally with sensitive personnel-related data and information
- Pro-active with communications and manages expectations on delivery and timeframes
- Ability to build good working relationships at all levels
- Confident, professional, and articulate
- Works well and remains calm under pressure
- Ability to manage multiple projects and tasks simultaneously
- Excellent communications skills
- Team player
- Strong Word, Excel and PowerPoint skills
- High attention to detail
- Time management skills

**What You’ll get in Return**
- Salary starting £34,690 rising to £40,510
- Monday to Friday, 8:00am to 4:30pm, with the opportunity of 2 days a week remote working
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity, paternity and adoption leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)

Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.

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    5 months ago

    Atherstone, United Kingdom Aldi Full time

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    6 months ago

    Atherstone, United Kingdom Aldi Full time

    Our buying teams - if it's possible - have to move even quicker than the rest of the business. And they have to keep ahead of our customers too: second-guessing what they want and need before they do. As a Buying Administration Assistant you will support both the Buying Assistants and Buying Directors to stay ahead of the game, providing comprehensive and...

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    5 months ago

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    Atherstone, United Kingdom Aldi Full time

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    5 months ago

    Atherstone, United Kingdom Aldi Full time

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    Our buying teams - if it's possible - have to move even quicker than the rest of the business. And they have to keep ahead of our customers too: second-guessing what they want and need before they do. As a Buying Administration Assistant you will support both the Buying Assistants and Buying Directors to stay ahead of the game, providing comprehensive and...