Business Assistant

7 months ago

London, United Kingdom L'Oreal Full time

**Business Assistant to General Manager La Roche-Posay & Cerave**

**12 month contract**

When you look at L’Oréal, what do you see? If all you see is lipstick, look again and experience the Freedom to go Beyond the ordinary. That’s the beauty of L’Oréal. We operate in 150 countries on 5 continents. With 36 international brands and 86,000 employees worldwide, we’re well on our way to fulfilling our common purpose: to create beauty that moves the world.

By 2030 we want to capture over another 1 billion consumers around the world. How? By creating cosmetic products which meet the infinite diversity of consumers beauty needs and desires, and always through digital innovation. Not only that, but taking our sustainability goals seriously; moving us to a more inclusive and sustainable society, for every generation.

Our brands, dynamic culture, and always being our own challenger mean that we offer freedom and opportunity you won’t get anywhere else.

If you want the Freedom to go Beyond, we’ll see you at L’Oréal.

Being part of L’Oréal Dermatological Beauty will give you direct influence in achieving our mission: to help everyone in their quest for healthy and beautiful skin.

We’re the world leader in dermocosmetics, with international skincare brands recommended by health care professionals and distributed in healthcare outlets worldwide, including, pharmacies, drugstores, medi-spa and e-retailers.

Our portfolio is composed of 5 brands offering a range of skincare and haircare across the world; Vichy, CeraVe and La Roche-Posay being just a few. The products respond to all expectations linked to beauty and health of the skin: from dermatological and aesthetics skincare to natural solutions, from the most accessible ranges to the most premium ones.

**You will**

Act as the Business Assistant to the Brand General Manager for La Roche Posay & CeraVe:

- Take care of all administrative and technical assistance for GM, acting with discretion and proactivity
- Full diary management and forward planning for meetings, circulating agendas, sending announcements etc.
- Plans, organises and coordinates team meetings and team social events.
- Arranges internal, national and international meetings as per GM request.
- Arranges relevant travel and accommodation.
- Arranges inductions, organise mid and end of year reviews for the team with the GM
- Co-ordinates expenditure including collating expenses and raising Purchase Orders.
- Liaises with internal and external clients in a professional manner at all times, acting as a representative of the brands.
- Draws up and maintains presentation files with updated marketing data.
- Coordinates the arrival of new employees (equipment, transfer files, FIT course planning, IT requests etc.)
- Arrange agendas and support for national, international visits and field visits; make room bookings, order catering, arrange technical support, take minutes and arrange relevant travel and accommodation.

**Provide additional support to Executive Assistant for Managing Director**:

- Support Managing Director Executive Assistant with cross-division activities; such as divisional-wide meetings as required or the day to day running of the wider team e.g. PO raising, stock room access, lockers, stationary orders, business card ordering.
- Provide cover for the MD EA when they are absent.

**You have**
- Excellent communication and influencing skills with experience of building relationships across an organisation
- Problem solving and prioritisation skills
- Solutions orientated mindset with the ability to work at pace and cope with ambiguity
- Strong customer service philosophy
- Proven experience of process-improvement and creating a culture of continuous improvement
- Strong planning and organisation skills - with an ability to appropriately re-prioritise and change as required
- The ability to work to a high degree of accuracy and meet deadlines
- Advanced MS Office

**What we offer**

Our people are at the heart of everything we do and play a vital role in the success of our company. We are committed to offering you a package that is fair, competitive, and equitable to help support you to do what you love most, achieve your goals and become the best version of yourself.

Our range of optional benefits include money-saving offers and exclusive discounts, in addition to health & wellbeing support, development opportunities, flexibility, and leave entitlements. You will also have access to private medical and dental insurance, an enhanced pension, 25 days annual leave increasing after 3 years’ service, an online staff shop with up to 60% off products, access to incredible trainings and monthly talks, enhanced family leave provisions as well as up to 4 weeks paid fertility leave. We also have app partnerships with Thrive for mental health and Peppy Menopause support and an employee assistance service available to all employees for if and when you need it.

**How we recru

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