Project Coordinator

3 weeks ago

Marlow, United Kingdom 2Heads Global Design Ltd Full time

**THE ROLE**

This is a fantastic role for someone looking to join our fast paced world of B2B events. The role is all about supporting the operations team in the successful delivery of projects. As a Projects Coordinator you will be responsible for providing continuous support to both the Project Management and Technical Production team members.

You will be a self motivated multi-tasker, able to support multiple projects simultaneously. You may be asked to work additional hours during busy periods and in exceptional situations, this may be at short notice. Whilst this is predominantly an office based role there will be some travel opportunities to ensure continuous operational learnings.

You will assist the UK office Project Operation team members and be a source of best practice. You will help provide solutions to the team to improve department standards and support at an operational level, in order to effectively assist the team with show planning.

**ROLE RESPONSIBILITIES**
- Monitor and update team movements for operational team to ensure business wide visibility
- Assist with large show planning requirements to ensure project margin enhancement
- Pre-site team management of Hotels, Flights and transfers to ensure bookings are inline with client costs
- Organise team meetings for Operations department. Agenda setting, note taking, sharing of action points
- Requesting and collating feedback from suppliers and internal departments following every show completion
- Providing office support for team members onsite, duties such as raising purchase orders, inputting budget updates, or sourcing additional items.
- Working with the wider team and the remote warehouse to arrange smooth of delivery and receiving of goods to and from the warehouse facility.
- Work on creation and sending of commercial invoicing to our world-wide shipping agents.
- Create and distribute fact ‘cheat sheets’ for future team training and reference.

**SKILLS & EXPERIENCE**
- High proficiency in IT. Able to pick up new systems quickly and intuitively.
- Able to multi-task working on multiple projects simultaneously ensure key deadlines are adhered to.
- Working closely with Operations team members ensuring a one team approach

**PERSONAL ATTRIBUTES**
- You are an efficient communicator: able to work collaboratively with all team members.
- You remain focused and calm under pressure
- You are self motivated. Driven to use your time effectively and efficiently.
- More importantly however is someone with the drive and enthusiasm to join a leading agency and develop a career within the events sector

**WHAT WE OFFER**

In return for your commitment, you will be offered the chance to become part of a talented close-knit and experienced team to work on a range of exciting projects worldwide We are big believers in investing in our staff and so opportunities for training and personal development will be available. You can also expect a competitive salary with a growing benefits package.

**Salary**: From £22,000.00 per year

**Benefits**:

- Company events
- Company pension
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Language**:

- English (required)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Marlow (required)

Work Location: In person

Reference ID: 2HEADS_PROJCO

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