Administator

2 weeks ago

Manchester, United Kingdom Search Consultancy Full time

Senior Administrator
Development engagement assistant
Manchester
Grade 4- £13.71 per hour
Temporary
Overall Purpose of the role
To provide assistance and administrative support in the Development function, which will enhance this education platforms relationship with its alumni, donors, prospective donors and other stakeholders.
Key responsibilities, accountabilities and duties
- Provide administrative support across prospect and donor pipelines for selected senior fundraising staff, including the co-ordination of internal and external meetings, and supporting briefing documents for key stakeholders across the Education platform.
- Provide administrative support across aspects of the Division of Development & Alumni relations as required.
- Provide secretarial and administrative support to selected senior members of staff, including diary management and meeting.
- Make logístical arrangements for alumni, donor and prospective donor visits (e.g. booking rooms and travel, arranging catering and parking etc).
- Proof-read and format fundraising proposals, stewardship reports and other written material as required, using specialist software (such as Adobe InDesign) as required.
- Provide financial reports and updates for specific gifts and fundraising projects, as required.
- Manage Raisers Edge/ database updates as requested by selected senior members of staff, upholding high standards of data quality and adhering to associated data policies and regulations.
- Process expenses for senior members of DDAR staff.
- Provide financial administrative support: including raising purchase orders, ordering and procurement of equipment, setting up new suppliers, Purchasing Card transactions, administration for Frequent Traveller cards
- Utilise internal financial and booking systems for travel arrangements
- Such other duties as may be required by members of the Division's Senior Management Team.
Essential knowledge, skills and experience
- A good educational background to at least GCSE level with proven ability in Mathematics and English.
- Self-motivated and highly organised, with an ability to prioritise tasks as appropriate.
- Proven administrative experience in a busy office environment, including experience of using databases.
- A keen eye for detail and accuracy, along with excellent proofreading skills.
- A good level of numeracy, analytical and problem-solving skills with the ability to identify and resolve issues effectively.
- Experience of servicing committees (or similar) including minute taking.
- A high order of interpersonal skills and an ability to interact with ease with colleagues, students, volunteers, donors, academics, management and external agencies.
- Excellent verbal and written communication skills, with the ability to build good working relationships quickly.
- An ability to demonstrate tact, discretion and sensitivity in assessing and filtering communications, including confidential and often sensitive information.
- A positive attitude to problem solving and a helpful and friendly customer-focused approach.
- Experience of working in a team environment, has a commitment to achieving shared goals, and can support colleagues in the delivery of objectives, often to tight timescales.
- Knowledge and understanding of fundraising, philanthropy, and charitable giving, along with a personal commitment to, and belief in education, research and scholarly enquiry.
- Knowledge of current trends in university Development and Alumni Relations
- Knowledge of current issues in Higher Education in general.
- A willingness to work outside normal hours as and when required (for which time-off in lieu will be given).
Desirable knowledge, skills and experience
- Experience of using the Raiser's Edge database.
- Experience of legacy fundraising administration.
- Experience of working in higher education or the charity sector, preferably within a fundraising, marketing, or customer service environment.
- Experience of using Campus Solutions and Oracle Financials.

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