Office Administrator

2 weeks ago

Livingston, United Kingdom Apex Hotels Ltd Full time

**Job Ref**:9609

**Branch**:Apex Laundry - Scotland

**Location**:Apex Laundry, Livingston

**Salary/Benefits**:£11.35 per hour plus excellent benefits

**Contract type**:Permanent

**Hours**:Full Time

**Shift pattern**:Monday - Friday

**Hours per week**:40

**Posted date**:05/05/2023

**Closing date**:07/06/2023

**Why Join Apex Hotels ?**

You will receive a warm welcome into the Apex family on joining us as a Laundry Office Administrator. We genuinely care about our guests and each other and we show this through our family values of Trust, Passion, Friendliness and Teamwork. It is these values that support you to be yourself here at Apex Hotels. By bringing your own personality, passion, and ideas to the role, you will add a new dynamic to our innovative and supportive Laundry Team. We believe it is our personality, style and friendliness that makes Apex Hotels.

**Role Overview**:
As the Office Administrator** **you will be responsible for delivering a high level of service to all our internal and external stakeholders. Working in our Laundry in Livingston you will help the Laundry Manager and Production Manager deliver unrivalled level of service.

**Main Responsibilities**:

- Taking calls from Hotel linen Service customers and relaying logistics information to the Production Manager/ Laundry Supervisor on the factory floor
- Proactively and reactively managing all customer enquiries.
- Handling complaints from internal and external Partners.
- Inputting wages forecasts and completion of staff wages into Fourth.
- Managing the end to end distribution and return of Apex staff uniforms
- Print and hand out the Packing Notes for deliveries each day using our Customer portal and ABS Absolute Software
- Complete and print all Delivery notes from the Packing Notes for each delivery
- Control and report of customer rejects in ABS Software
- Set up of new customers and user for the customer portal
- Completion of monthly invoices and sent to Apex Accounts department.
- Complete all sundry item orders through Procure Wizard.
- Liaise with our Vehicle maintenance provider regarding vehicle servicing and repairs, record and file all relevant paperwork for these checks.
- Complete Driver licence checks every 6 months for all Laundry Drivers
- Draw up Preventative planned maintenance (PPM) schedules for machines and file once complete
- Maintain all HS schedules for routine inspections, audits, servicing, and evacuations

Responsible for assisting staff and customers in support of a seamless laundry operation and service delivery. Dealing with all aspects of the laundry administration and office-based tasks.

**About you**:
You will embrace every opportunity to deliver exceptional standards and customer service to our clients.

We love to welcome people with different experiences and from different places into our Apex family. We want to ensure you get the best experience from the role you begin your journey with us in. To excel within this role, you will have:

- Experience in an office-based role
- Experience in call handling
- Managing workload and working with internal and external stakeholder
- proficient in microsoft office software

You will work with great people, enjoy your time at work, develop new friendships, networks, and skills, and of course you will also receive a competitive rate of pay and a generous range of employee benefits which includes:

- 29 days holiday
- Access to an external Employee Assistance Programme
- Inhouse company interactive employee communication APP
- Entry to our state-of-the-art gym and pools
- Training and development from day one
- £200 referral bonus when your friends or family join the team

And once you smash your probation, you’ll also receive
- Contributions to a pension scheme
- Critical Illness Death in Service cover
- Employee of the quarter and annual recognition schemes
- 50% discount in our restaurants
- Annual anniversary Complimentary guest experience overnight stay and dinner for two
- Cycle to Work Scheme
- Discounted room rates
- Spa discount

We encourage you to bring your true self to work. We’ll provide great training and development opportunities, allowing you to flourish in a fulfilling career, reaching your dreams and aspirations. Our family can never be too big, there’s a place here for you. We have one ask - that you bring your personality, ideas, and spark. We’re an innovative, thriving business and we want you to be part of our exciting journey.

If you are interested in this role,click apply.We look forward to hearing from you.

INDHP

**About Apex Facilities**

Apex Facilities is the largest hotel owned laundry in the UK. The Apex Facilities division aims to provide the best quality hotel linen to hotels in central Scotland.

  • Office Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you an experienced Administrator looking for a role with training and development?** **Do you thrive within a fast-paced environment and can manage changing priorities?** **Would you describe yourself as naturally confident in your approach to work and communications with others?** Office Angels Livingston are collaborating with a successful...

  • Office Coordinator/administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you an Administration whizz who loves Office Coordination?** **Do you thrive within a fast-paced environment and can manage changing priorities?** **Would you describe yourself as naturally confident in your approach to work and communications with others?** Office Angels Livingston are collaborating with a successful specialist business and...

  • Office Junior/Trainee Administrator

    2 days ago

    Livingston, United Kingdom Office Angels Full time

    Are you an enthusiastic and motivated individual with a strong desire to learn? If so, we have an exciting opportunity for you to join our clients team as an Office Junior. In this role, you will play a crucial part in supporting the smooth running of the office and assisting various departments to ensure optimal efficiency. Our client is an esteemed and...

  • Supply Chain Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you a confident, meticulous and detail orientated Supply Chain Administrator?** **Would you like to work for a market leading Corporate Clothing Company?** **Would you like a fast-paced office environment with potential for future progression?** Office Angels Livingston are collaborating with an exciting market leader in corporate clothing to...

  • Facilities Management Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you looking for an Administration role within a successful Facilities Management company?** **Would you like to work with a friendly and vibrant team?** **Are you looking for future career growth?** Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Management Administrator. The...

  • Supply Chain Administrator

    2 days ago

    Livingston, West Lothian, United Kingdom Office Angels Full time

    Are you a confident, meticulous and detail orientated Supply Chain Administrator?Would you like to work for a market leading Corporate Clothing Company?Would you like a fast-paced office environment with potential for future progression?Office Angels Livingston are collaborating with an exciting market leader in corporate clothing to recruit for a Permanent...

  • Senior Supply Chain Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you a Senior Supply Chain Administrator looking for progression?** **Would you like to work for a market leading Corporate Clothing Company?** **Would you like a fast-paced office environment with potential for future progression?** Office Angels Livingston are collaborating with an exciting market leader in corporate clothing to recruit for a...

  • Production Administrator

    3 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you an Administrator whizz with excellent SAP skills?**: - **Would you like to work for a company at the forefront of innovation and research?**: - **Are you a first-class multitasker with high attention who thrives in a busy and demanding environment?** Salary up to £24,000 depending on experience plus excellent benefits including 33-day holiday...

  • Production Administrator

    3 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you an Administrator whizz with excellent SAP skills?**: - **Would you like to work for a company at the forefront of innovation and research?**: - **Are you a first-class multitasker with high attention who thrives in a busy and demanding environment?** Salary up to £24,000 depending on experience plus excellent benefits including 33-day holiday...

  • Facilities Management Administrator

    2 days ago

    Livingston, West Lothian, United Kingdom Office Angels Full time

    Are you looking for an Administration role within a successful Facilities Management company?Would you like to work with a friendly and vibrant team?Are you looking for future career growth?Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Management Administrator. The role is perfect for...

  • Scheduling Administrator

    1 week ago

    Livingston, United Kingdom Office Angels Full time

    **Are you a scheduling and admin whizz with exceptional organisational skills?** **Would you like to pursue a career within Facilities?** **Do you have a natural flair and passion for facilities management and fantastic customer service and client skills?** Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a...

  • Production Administrator

    2 days ago

    Livingston, West Lothian, United Kingdom Office Angels Full time

    Are you an Administrator whizz with excellent SAP skills?:Would you like to work for a company at the forefront of innovation and research?:- Are you a first-class multitasker with high attention who thrives in a busy and demanding environment?Salary up to £24,000 depending on experience plus excellent benefits including 33-day holiday allowance, company...

  • Help Desk Administrator

    1 week ago

    Livingston, United Kingdom Office Angels Full time

    Do you thrive on providing a first-class Customer Service? *Do you have a natural flair and passion for customer service and administration skills? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a...

  • Help Desk Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    Do you thrive on providing a first-class Customer Service? *Do you have a natural flair and passion for customer service and administration skills? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a...

  • Part Time

    3 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you a talented Administrator with experience in Facilities/Estates or SAP?**: - **Would you like the opportunity to work for a prestigious client and be part of a global family of luxury brands?**: - **Are you available immediately and looking for part time work and a great work/life balance?** This is a once in a lifetime opportunity for an...

  • Help Desk Administrator

    6 days ago

    Livingston, United Kingdom Office Angels Full time

    *Do you thrive on providing a first-class Customer Service? *Do you have a natural flair and passion for customer service and administration skills?? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a...

  • Call Handler/customer Service Administrator

    4 weeks ago

    Livingston, United Kingdom Office Angels Full time

    **Are you a customer service and admin whizz with exceptional organisational skills?** **Would you like to pursue a career within Facilities?** **Do you have a natural flair and passion for facilities management and fantastic customer service and client skills?** Office Angels Livingston are collaborating exclusively with a fast paced and innovative team...

  • Help Desk Administrator

    2 days ago

    Livingston, West Lothian, United Kingdom Office Angels Limited Full time

    *Do you thrive on providing a first-class Customer Service? *Do you have a natural flair and passion for customer service and administration skills? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a...

  • Office Administrator

    4 days ago

    Livingston, United Kingdom SERS Energy Solutions Scotland Ltd Full time

    Job Description Main purpose of role: General administration duties Key responsibilities: - Provide admin and clerical support to the Office Manager. - Provide admin and clerical support to the Office Manager. - Maintain paper and computerised records in line with company procedures, ensuring compliance with the Data Protection Act. - Adhere to Company...

  • Office Administrator

    3 weeks ago

    Livingston, United Kingdom Advance Training (Scotland) Ltd Full time

    **Position**: Office Administrator **Location**: Deans Ind. Est., Livingston **Type**: Full-Time **Salary**: Competitive, based on experience **About Us**: Advance Training (Scotland) Ltd is a premier training and development provider dedicated to empowering individuals and organizations through high-quality training programs. Our mission is to provide...