Executive Assistant

2 weeks ago


Bolton, United Kingdom Reed Business Support Full time

Reed Bolton is representing a Further Education Provider in the local area to recruit for an Executive Administrator to join them initially on a 1-year fixed term contract, which will likely be extended if successful to a permanent contract.

**Main Function of the Position**:
Reporting directly to and working closely with the Executive Officer/Committee Manager, the main function of the role is to work as part of a team of 4 executive administrators to provide a high level, efficient and confidential administrative/PA supportservice to designated Executive members.

**Job details & benefits**:

- Salary range of £23,144 to £25,642 per annum
- Full time working hours of 08:45 - 17:00, Monday - Friday with a 60 min lunch break (36.25 hours p/w)
- Generous 26 days annual leave + bank holidays
- Excellent public sector pension scheme
- Regular pay rises if permanent position is secured
- Access to staff benefits

**Principal Duties and Responsibilities**:

- Arrange and coordinate appointments and meetings.
- Support in the preparation of required paperwork for daily meetings and other commitments.
- Prepare correspondence and other documentation as required, including PowerPoint presentations, reports, letters and spreadsheets.
- Service meetings, including preparation of meeting papers, presentations and taking minutes.
- Communicating, as required, with internal and external attendees for these meetings, advising on protocol and logistics and arranging all IT and catering requirements.
- Assist or lead on specific ad-hoc projects on behalf of the VCO.
- To make logístical travel arrangements
- To provide a fully confidential and efficient filing system
- To provide assistance and ensure financial aspects, including payment of invoices, approval process for travel claims, and internal transfers are carried out efficiently and effectively and are properly authorised and adhere to the financial regulations.
- To meet and greet visitors on arrival in the VCO and cover VCO reception duties as necessary.
- To assist with the coordination internal and external events for visitors, programmes and functions and to be flexible with regard to out-of-office events.

**Person specification**:

- Previous EA/PA experience supporting senior members is essential
- Proven administration and customer service skills
- Excellent communication and interpersonal skills and the ability to provide information and service to a wide range of internal and external contacts
- Credible knowledge and competency in the use of MS office packages, databases and web-based communication tools e.g. MS Teams and Zoom
- Excellent organisational skills


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