Senior Receptionist

6 months ago


Belfast, United Kingdom Aramark IE Head Office Full time

**The role will be 37.5hrs per week between the hours of 09:00- 16:30 Monday - Friday although some weekend work may be required if the need arises.**

**Key responsibilities**:

- Act as the first point of contact for all staff and visitors, providing a professional and friendly front of house service and delivering an exceptional first impression on behalf of Aramark and the Client
- Handle reception duties with professionalism, commitment and in a courteous manner
- Provide a high level of customer support through services provided by Aramark.
- Maintain an accurate and efficient management information system
- Manage and respond to customer requirements and requests.
- Process customer registrations in PRONI, issue readers cards and electronic filing of customer registration details
- Monitor and maintain the stock control of readers cards and printer ribbons for the card printer.
- Update the PRONI customer distribution list.
- Administrative control of the visitors/staff access control system database
- Ensure incoming/outgoing post is processed and recorded in line with Client procedures.
- Management of the PRONI room booking system including making bookings, agreeing customer requirements, arranging room setup and hospitality provision through the onsite Aramark café.
- Deputise for the Facilities Manager at meetings and other aspects of the role as required.
- Assist in the management and control of contractors and works orders for the building.
- Issue purchase orders as required.
- Management of the printers/scanners/mfd’s in the building, including reporting of faults and liaison with providers.
- Daily recording of the environmental conditions in the document storage areas.

**Essential Criteria**
- Previous Experience in a similar role.
- A flexible individual and able to demonstrate that you can work on your own initiative as well as part of a team.
- Strong administration, organisational & interpersonal skills.
- Have a good telephone manner and a proven track record in delivering a high level of customer service.
- Demonstrate the initiative and ability to accurately complete tasks within specific deadlines.
- Be highly visible and ready to assist the client as and when need arises with a flexible and helpful approach.
- Ability to interact with all levels in the company and with the client.
- Maintain confidentiality of information.
- Be able to communicate effectively, both over the telephone and face to face.
- Have a proactive, positive, “can do” approach.
- Proficient in the use of ms office packages including word, excel and powerpoint.
- Be able to demonstrate an ability to process a large number of visitors to PRONI quickly and accurately.

**Desirable Criteria**
- Previous experience in a multi-functional FM contract including cleaning, catering, security and building/m&e.
- Supervisory/management experience in a related role.
- Previous experience managing a room booking system and arranging hospitality events.

**Additional information / comments**:
The above list highlights the key aspects of this position and is not intended to be exhaustive. All staff are expected to deal with other contingencies that may arise. All staff are also required to actively support the Company regarding operational, technical and personnel issues. This job description may be amended to reflect corporate policy and the goals and objectives of the Company.

Work Location: In person



  • Belfast, United Kingdom Churchview Medical Practice Full time

    The practice is looking for a part time receptionist to work for 16 hours per week for a period of six months with the possibility of the post becoming permanent. The post holder will have good communication skills, be motivated, and have an ability to work as part of a busy and supportive team. Reporting to the senior receptionist, duties will include...

  • Receptionist

    1 day ago


    Belfast, United Kingdom Reed Business Support Full time

    **Receptionist** **My client is a leading organisation based in Belfast City Centre, who specialise on delivering support and services to improve the health and wellbeing of those in need.** This is a Full-Time, 3-month contract - with the possibility of extension thereafter Working hours: 9am-5pm (37 hours) Hourly Rate: £12.17 **Job Role**: As...

  • Senior Receptionist

    1 month ago


    Belfast, United Kingdom Fintru Ltd Full time

    Location City Belfast Overview of Role At FinTrU, we are looking for a Senior Receptionist to join our team in Belfast.This is an exciting opportunity to be part of an expanding business.This is a front of house role to support the Office Management department, whilst being part of an effective wider team.#FInTrUNI Job Details You should apply if you: Always...

  • Receptionist

    7 months ago


    Belfast, United Kingdom Clarkson Owens Recruitment Limited Full time

    We are one of the leading Building and Civil Engineering Contractors operating throughout the UK and Ireland. We are seeking to recruit a part-time Receptionist to join the team (Monday - Thursday, 12pm - 6pm and Friday 12pm - 5pm). **Responsibilities** Your duties will include: - Operating a busy switchboard promptly and courteously - Communicating and...


  • Belfast, United Kingdom Balmoral Surgery Full time

    Dear all, we are advertising an excellent opportunity to work as an office manager / senior medical receptionist at Balmoral Surgery. We are a VISION / DOCMAN run surgery - although training would be available for those moving from EMIS WEB. All systems will eventually move to EMIS in the next 2 years. The working rota hours are Monday all day, Tuesday...


  • Belfast, United Kingdom VANRATH Full time

    VANRATH are delighted to be assisting our major Public Sector client with the Recruitment of a Receptionist to join the team for a Temporary assignment in their Belfast Office. **Job Title**:Receptionist **Salary**:£22,519 - £23, 955 (under review) **Grade**:Administrative Officer (AO) **Reports to**:Health and wellbeing Casework Officer **Purpose of...

  • Receptionist - Belfast

    7 months ago


    Belfast, United Kingdom Oracle Solicitors Full time

    The Receptionist will be responsible for general day-to-day office administration in our Belfast office. Furthermore, they will be expected to positively promote quality of service to staff members and clients, raising the quality level whenever possible. **Purpose/Main Objectives**: To support all Practice decisions, carrying out any actions required. To...


  • Belfast, United Kingdom FinTrU Full time

    About UsAt FinTrU, we are passionate about creating a workplace where everyone feels valued and supported. We believe in promoting a work-life balance and offering opportunities for growth and development. Our team is dedicated to delivering exceptional results and making a positive impact in the financial services industry.Job TitleSenior Receptionist...

  • Office Coordinator

    2 weeks ago


    Belfast, United Kingdom FinTrU Full time

    Job SummaryThe Senior Receptionist will provide administrative support and assist the Office Management and Corporate Services teams with general office operations. This role requires a highly organized individual with excellent interpersonal and communication skills.The ideal candidate will be able to multitask, prioritize tasks appropriately, and take on...

  • Receptionist

    7 months ago


    Belfast, United Kingdom Harry Corry Ltd Full time

    **What will you be doing?** **1.** Act as the initial point of contact for any visitors or telephone enquiries **2.** Meeting & Greeting visitors to Head Office in a professional and welcoming manner. **3.** Dealing with customer feedback and providing excellent customer service **4.** Operate switchboard and deal with enquiries. **5.** Answering,...


  • Belfast, United Kingdom FinTrU Full time

    Senior Receptionist Role SummaryThis exciting opportunity is for a highly motivated Senior Receptionist to join our team in Belfast, providing exceptional administrative support and maintaining a professional office environment.Job ResponsibilitiesThe successful candidate will be responsible for:Coordinating administrative tasks efficiently, ensuring...


  • Belfast, United Kingdom FinTrU Full time

    Senior Receptionist Job OverviewWe are seeking a highly skilled Senior Receptionist to join our team in Belfast. As a key member of the administrative support team, you will be responsible for providing professional services and ensuring the office is well-maintained.Job DescriptionThe successful candidate will provide administrative support to the Office...


  • Belfast, United Kingdom Joseph Rowntree Foundation and Joseph Rowntree Housing Trust Full time

    About the RoleWe are seeking a skilled Receptionist and Administrative Officer to provide exceptional reception services and administrative support to our residents, visitors, contractors, and staff at New Lodge. This is a part-time position (16 hours per week) with a fixed 12-month term.As a key member of our team, you will be responsible for managing...


  • Belfast, United Kingdom FinTrU Full time

    Role Overview:We are seeking a highly skilled Senior Receptionist to join our team in Belfast, providing administrative support and ensuring the office is professionally presented.About the Role:This exciting opportunity involves providing administrative support to our Office Management and Corporate Services teams. You will ensure the office is...

  • Clerical Officer

    1 month ago


    Belfast, United Kingdom Randstad Uk Full time

    Do you thrive in fast paced patient centred environments?If so Randstad want to hear from you!Due to continued demand across the Northern Ireland Health service we are keen to hire a proficient and adaptable Clerical Officer that will be accountable for all aspects of administrative support to assist the senior management teams in operating departments...


  • Belfast, United Kingdom Pinsent Masons Full time

    **CLIENT SERVICES COORDINATOR** **Role Overview** We have a fantastic opportunity for someone who is passionate about Client Services and enjoys meeting people to join us as a Client Services Coordinator. This role will be based at our Belfast office. In this role you will support all elements of client services, from reception and concierge to the complete...

  • Concierge/ Hall Porter

    7 months ago


    Belfast, United Kingdom Titanic Hotel Belfast Full time

    **J O B D E S C R I P T I O N**: **JOB TITLE: Hall Porter** **DEPARTMENT**:Front Office **RESPONSIBLE TO**:Front Office Manager **Job purpose** To undertake guest greeting at the front of house and to room guests including the delivery of guests luggage to their room and to collect guest luggage from their room on departure. To provide a car valet...