Finance Assistant

2 weeks ago

London, United Kingdom Work.Life Full time

Work.Life is a flex workspace provider for businesses who care about people.

We believe that happy teams deliver measurable benefits for businesses. That’s why everything we do, from workspace design to delivering a best-in-class personal service, is designed to create happy working environments. We have shared workspaces across London, Reading and Manchester; 7,000+ members; and an amazing team of 60 who share our ambition to redefine the workspace experience for the better.

**Your Role**
- The Finance Assistant supports the Finance team, in ensuring that purchase and sales transactions are captured accurately and information flows through the company on a timely basis to help facilitate decision making and ensuring we meet internal and external reporting requirements.

**Your Day to Day Responsibilities**

***

**Accounts Payable**
- Using our automated software, receive and process purchase invoices from suppliers, internal expense claims and purchase orders ensuring appropriate approvals are obtained in accordance with our internal authorisation matrix.
- Deal with internal and external queries regarding invoices and payments.
- Work with the rest of the finance team to ensure invoices are posted to correct ledger codes.

**Accounts Receivable**
- Import Sales invoices from our operating platform (Nexudus) to Xero, ensuring completeness and accuracy of data on a timely basis.
- Perform monthly revenue completeness check as part of the month-end procedures.
- Support the membership team and others in the finance team on credit control - chasing debtors, issues with payment methods and reconciling balances between Nexudus and Xero.

***

**Bank**
- Import bank transactions via our payment providers (GoCardless, Stripe), credit cards (Amex and Soldo) and bank statements (Natwest) and prepare and process weekly bank reconciliations.
- Prepare supplier and property payment runs for review and approvals, ensuring that payments are made on time and liaising with other teams to approve invoices in a timely manner.
- Manage the central Finance and credit control inbox, ensuring queries are followed up in a timely manner either directly or by others in the team.
- Support the Group Finance Manager in month-end tasks for the group companies, processing intercompany recharges and other ad hoc tasks as required.

***

**How you’ll measure success**

***
- Success is measured across the following KPIs and targets, which contribute directly to the finance team achieving our overall company performance goals.

**Role KPIs**
- Bank, GoCardless, Stripe, Amex and Soldo reconciled on at least a weekly basis across all locations and by WD1 at month-end.
- Suppliers paid within their credit terms and all supplier discrepancies resolved within 1 month.
- Allocated month end tasks completed on time as per timetable.

**Role Competencies**:
**Communication**
- Can clearly and concisely articulate their tasks and ideas
- Asks for and responds positively to feedback
- Listens well and takes action on requests
- Able to interact with colleagues, members and suppliers of Work.Life in a clear, friendly and professional manner
- Effective written communication skills

**Problem Solving**
- Is proactive when raising problems, and comes with solutions
- Is not afraid to bring forward new ideas to resolve issues
- Uses experience with accounting systems to improve ways of working in the team

**Accountability**
- Prioritises tasks and tickets for themselves each day to ensure weekly delivery of targets and KPIs
- Takes ownership of their own learning and development

**Impact**
- Is self-motivated, able to work well independently but also support others generously within a team.
- Strong attention to detail & process - gets things right first time

**Our Values**:

- ** We’re positive**:You lift the mood in the room - celebrating success often & tackling problems & opportunities with positivity
- ** We’re personal**:You’re visible across the business, getting to know other teams & their challenges in order to collaborate effectively together
- ** We’re inclusive**:You actively seek out ideas & opinions different to your own and consider your team’s needs from a range of perspectives
- ** We don’t stop at good**:You’re always seeking opportunities to improve and course-correct to drive excellence
- ** We’re team 1st**:You’ll support other teams, taking an interest in their work and results & giving feedback generously day-to-day to help others improve

At Work.Life, we’re committed to providing an inclusive environment for our team and our members, as we believe that diversity breeds a more innovative, creative, and caring culture.

We’re an equal opportunity employer. Everyone who applies to Work.Life will be considered for employment without attention to race, age, ethnicity, religion, sexual orientation, gender, family or parental status, or disability status.
- Ready to join the Work.Life way? We’re exci

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