Construction Office Administrator
5 months ago
Interested in joining a well-established specialist recruitment consultancy with a firm foundation in construction? Optima Site Solutions Ltd is hiring today
Our client is looking for a **Permanent Administrator in London**
**Responsibilities**:
1. Document Management: Maintain and organize project documents, including contracts, permits, drawings, specifications, and correspondence. Ensure all documentation is accurately filed and easily accessible.
3. Scheduling: Assist in scheduling meetings, site visits, and inspections. Coordinate appointments with relevant parties and ensure project timelines are met.
4. Procurement Support: Assist in procurement processes by obtaining quotes, processing purchase orders, and tracking deliveries of materials and equipment. Communicate effectively with vendors and suppliers.
5. Budget Tracking: Support the construction team in tracking project expenses, preparing reports, and maintaining budget records. Assist in monitoring costs and identifying potential cost-saving opportunities.
6. Data Entry: Input and update project-related data into various software systems or databases. Ensure accuracy and completeness of data entry tasks.
7. Quality Assurance: Assist in quality assurance processes by maintaining inspection records and ensuring compliance with construction standards and regulations. Collaborate with the team to address any quality issues promptly.
8. Health and Safety Compliance: Support the implementation of health and safety procedures on construction sites. Maintain documentation related to safety training, incident reports, and compliance measures.
9. Administrative Assistance: Provide general administrative support to the construction team, including filing, photocopying, scanning, and organizing paperwork. Assist with special projects and tasks as needed.
10. Problem Solving: Assist in resolving administrative issues that may arise during construction projects. Proactively identify potential challenges and work towards solutions.
Qualifications:
- Previous experience in an administrative role, preferably in the construction industry.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and accuracy.
- Ability to work effectively in a dynamic and deadline-driven environment.
- Knowledge of construction terminology and processes is a plus.
For further information on the role please contact Alina on 07936360240
For internal use only : INDP
**Job Type**: Permanent
**Salary**: £25,000.00-£30,000.00 per year
**Benefits**:
- Company pension
- Free parking
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: On the road
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