Accounts Assistant

2 months ago

Cardiff, United Kingdom Darwin Gray LLP Full time

Darwin Gray is a leading commercial law firm with offices in Cardiff and Bangor. We deliver high-quality legal advice (in both English and Welsh) to clients in the public, private and third sectors across England and Wales.

We are looking to appoint a full-time Accounts Assistant in our Cardiff office to join our growing team.

The primary function of this role is to support the Finance Manager in the day-to-day financial operations of the firm, processing accounts transactions and assisting with month-end and year-end procedures.

**Daily**:

- Preparing/typing client invoices as directed by fee earners
- Monitoring bank accounts for monies in and assigning them to appropriate clients and matters
- Processing cheque and BACS/TT transfer requests, ensuring appropriate sign off has been obtained
- Posting supplier invoices and processing payments onto ALB
- Posting and paying client disbursements onto ALB
- Managing client and office bank accounts, transferring money between them as appropriate
- Banking cheques
- Allocating transactions on the practice management system, ALB
- Preparing reports as required
- Monitoring client balances
- Liaising with suppliers as required

**Weekly**:

- Processing expenses claims
- Managing and reconciling petty cash
- Chasing aged debt
- Liaising with fee earners re billing and aged debt
- Chasing up un-cashed cheques

**Monthly**:

- Running month end processes
- Conducting bank reconciliations mid-month and at month end
- Preparing management accounts and reports to fee earners
- Assisting in preparing the VAT return / fuel scale charges
- Keeping all central registers up to date as required by auditors
- Dealing with and posting payroll data / partners’ tax payments

**Annually**:

- Assisting in year-end preparation and audit, reconciliation and reporting
- Dealing with year-end queries

**Essential Experience**:

- Experience of working in a professional office environment
- Strong working knowledge of Excel, Word and Outlook
- Good working knowledge of a practice management database
- Experience of managing sales and purchase ledger
- Experience of conducting bank reconciliations
- Experience of credit control

**Desirable Experience**:

- Working knowledge of Solicitors Accounts Rules
- Working knowledge of ALB

**Person Specification**:

- Consistently works to a high level of accuracy
- Able to prioritise work to ensure that daily, weekly and monthly deadlines are met
- Able to use own initiative
- Excellent customer service skills
- Highly organised and able to work under pressure, particularly at month end
- A completer-finisher
- Willing to ‘muck in’ as required
- Understands the commercial nature of the business, and therefore the need for professionalism

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£27,500.00 per year

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Employee mentoring programme
- Life insurance
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Sales / Purchase ledger: 2 years (required)
- Excel: 2 years (required)

Work Location: In person

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