Executive Assistant

7 months ago

Birmingham, United Kingdom Advanced Full time

Role Introduction:
Working 4 days a week in the Birmingham office/1 day remote to undertake EA duties to support the Chief People Officer. Effective, efficient and professional support which will involve liaison with stakeholders across the company, customers and shareholders. Ability to manage multiple people, work to deadlines and maintain confidentiality are essential. Part of a team of EAs acoss the group.

What You Will Do:

- Screen enquiries and requests and redirecting as appropriate;
- Collate and distribute monthly business reports and presentations to the members of the Leadership team and Operational Boards, chasing up late submissions so that the pack is distributed in a timely manner;
- Liaise with the Leadership team and other staff regarding client queries/issues;
- Ability to escalate any customer enquiries to the correct member of the management team and identify urgent issues;
- Take Minutes/Actions of meetings when required;
- Undertaking background research for specific issues if required;
- Assisting in production of documents, briefing papers, reports and presentations;
- Generating expense claims for the management team and appropriately processing claims;
- Book travel, arrange Visas and put together travel packs incl itineraries, booking confirmations etc;
- Provide ad hoc support to other members of the management team as required;
- Organise or assist internal comms team with staff events such as Town Halls, All Staff Briefings etc;
- Undertake ad hoc project work as requred;
- Occasional travel within UK may be required.

What You Will Have:

- Excellent organisational skills;
- Ability to communciate in a professional manner both verbally and in writing;
- Be able to prioritise and manage workload appropiately balancing demands;
- Knowlede of Microsoft Office range of products including Outllook and Teams;
- Ability to pull together data in a consistent manner from different sources for reporting purposes;
- Be able to work effectively with mínimal supervision;
- Support other EAs across the business when required as part of a team.

What We Do For You:
**Wellbeing focused** - Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral
- ** Generous Annual Leave** - 25 days of annual leave, plus public holidays and the ability to buy additional days
- ** Employee Assistance Programme **- Free advice, support, and confidential counselling available 24/7 through Care First
- ** Endometriosis Friendly Employer** - We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace

**Personal Growth**:

- Regardless of where you are at in your career, we’re committed to enabling your growth personally and professionally
- ** Development Programmes **- From Future Managers to Leadership Training, our development programmes help you get where you need to go
- ** Performance Bonus **- Our Group-wide bonus scheme enables you to reap the rewards of your success

**Financial wellbeing -** We understand as well as your mental wellbeing, your financial wellbeing is really important
- ** Pension Scheme** - Our plan with Scottish Widows offers 5% matched contribution by the company
- ** Income protection insurance **- Providing you with support and assistance when you need it most

**Recognition **- Highlighting and rewarding the great work our people do
- ** Values Awards** - Our quarterly employee-driven initiative to highlight and reward the people in the organisation who embody our values the most
- ** Clear Review** - Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

**Making a Difference** - we provide opportunities to help our people make a difference to the causes they care about
- ** MatchIt** - Fundraise for a cause close to your heart and Advanced will match part of the funding
- ** Volunteering Time** - Our volunteering leave scheme allows you to use your time to help those who need it
- ** Pennies from Heaven** - donate the pennies from your pay check to help make a difference without lifting a finger

Who We Are:
We are one the UK’s largest tech companies, and our products sit at the heart of some of the country's best-known businesses. We’ve grown phenomenally quickly with a £275m turnover and 2,800 employees supporting over 25,000 customers.
**We hire for potential.** We want to make sure we have the best people for the job and provide genuinely equal opportunities for our people to thrive. Our recruitment process is designed with inclusion and equity at its core.

Find out more about the next steps once you’ve applied here
**we-hire

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