Senior Administrator

6 months ago

Dorchester, United Kingdom Puddletown Surgery Full time

Main duties and responsibilities To support the Practice Manager (PM) in ensuring the effective and efficient management of the practice, supporting the delivery of first-class primary healthcare services to the practice patient population. To assist the PM in ensuring compliance with all current legislation and regulations governing the delivery of primary care services Information Technology (IT Lead) To support the financial management of the practice, including day to day accounts, payroll and pensions. 1. Practice Operation & Development Meetings Participate in meetings and, with the Practice Manager, take responsibility for implementing actions.

Development plans/reports Provide data for planning and reporting and assist PM in report production. Clinical services Provide data for planning and assist PM in service needs assessment. Provide quarterly statistics for Extended Primary Health Care Services and comment on inadequacies. Clinical audit Provide data for audit and participate in planning audit and organisation of data Organisational Audit Provide data for and assist PM in organising data and in process planning.

Protocols Assist in updating protocols and policies annually. Project management Contribute as requested. You may be asked to help to undertake information-gathering. 2.

Health and Safety and Risk Management Practice premises and Fire safety Be aware of policy. Operate fire safety procedures and system checks. Ensure basic systems are in place. Health and Safety Risk assessment The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include
- Using personal security systems within the workplace according to practice guidelines Making effective use of training to update knowledge and skills.

Reporting potential risks identified. Business continuity planning Be aware of arrangements and participate in implementation of these when necessary. Maintain and circulate up-to date information in the Disaster Planning file. 3.

Partnership Issues Locums Arrange locum cover for GP holidays, training days and sickness. Support locum GPs in post Partnership meetings Be aware of decisions, implementing action as directed. Support Practice Manager in taking identified actions. 4.

Finance Payroll and pensions Assist with payroll in accordance with current protocols. Petty cash Monitor expenditure. Operate systems. Invoice payment Operate the BACs system for payment of invoices and salaries.

Insurance Monitor insurances and ensure cover remains in-date. Monthly accounting Operate the GP Accounts Package to provide basic monthly financial reports and VAT reclaim. Practice Income Monitor payments received and due from Shared Business Services, National commissioning Board, Local Authority, and other sources to ensure that all anticipated income is received. VAT Be aware of the intricacies of VAT as it applies to the practice finances.

Operate the system for VAT in accounting procedures. Annual accounts Undertake annual preparation and submission of accounts. Claims/targets/ quality payments Provide data to enable maximisation of income. Maintain claim and payment monitoring systems.

Bank and accountant Reconcile bank statements. Credit Card Terminal Monitor charges to maintain cost-effective provider of service. Dispensary Reports and monthly returns Produce vaccine report for the end of month return of prescriptions to the Prescription Pricing Authority. Comment on any areas of data entry that could be improved.

Maintain log of prescription charges. Maintain log of dispensary profit sheet. Maintain log of dispensary month activity totals. Dispensary Services Quality Scheme (DSQS) Work with Dispensary Manager and PM to ensure that work is undertaken in a timely manner to complete the targets of the DSQS.

5. Human Resources Staff meetings Coordinate and attend where appropriate. Annual leave and sickness recording Manage the process of staff holidays, sickness, and cover arrangements. Ensure records are kept.

Recruitment and selection Participate in process. Act as panel member to interview junior staff. Induction and training Support staff induction and manage mandatory and additional training requirements. Employment practice Monitor and update personnel policies against external guidelines.

Make recommendations for improvement. Crisis management Report problems as they occur. Help to identify potential problems. Project management Gather data.

Support the Practice Manager in identifying deficiencies in system and in contributing to project management of new systems. Smart Cards Take responsibility for security systems around staff smart cards. Operate the procedures that fall under the role of Sponsor, e g unlocking locked cards, ensuring that certificates are renewed before they expire. This job description is not exhaustive and may be adjusted periodically after review and consultation.

  • General Administrator

    6 months ago

    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    An exciting opportunity has arisen for a General Administrator to be part of our dynamic and friendly Blood Science team within the Department of Pathology at Dorset County Hospital. The role is pivotal within the Department and will involve working with a range of stakeholders on a variety of interesting areas where no two days are ever the same. Support...

  • General Administrator

    6 months ago

    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    Support to the Senior Administrator when required with inputting annual leave, sickness records, TOIL and overtime claims in a timely manner onto Healthroster. Ability to step into the role of Senior Administrator during periods of absence from substantive postholder. To provide accurate and timely administrative and secretarial support to the Clinical Lead...

  • Administrator (Safeguarding)

    7 months ago

    Dorchester, United Kingdom NHS Dorset Full time

    JOB PURPOSE The post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff with the Quality Directorate. The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge, and technology to improve, inform and support...

  • Administrator

    6 months ago

    Dorchester, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    A rare and exciting opportunity has arisen for full time Band 3 Administrator to join the Dorset Work Matters Team. The Dorset Work Matters service is jointly delivered by Dorset HealthCare NHS University Foundation Trust and the Dorset Mental Health Forum, to provide evidence-based employment support to people with enduring mental health problems. Working...

  • Senior Care Lead

    1 day ago

    Dorchester, Dorset, United Kingdom CountryCourt Full time

    We are seeking an experienced Senior Care Lead to join our team at Selwood House, a luxury care home in Charlton Down, Dorchester. As a Senior Care Lead, you will be responsible for providing high-quality care and support to our residents, working closely with the management team to ensure the best possible outcomes.With a salary of approximately £30,000 -...

  • Team Administrator

    7 months ago

    Dorchester, United Kingdom Dorset Councils Full time

    **What’s in it for your**: Are you looking for an exciting opportunity to help drive change be part of a dynamic but friendly team that provides excellent support to the children and families in Dorset? Are you looking to build on and expand your existing skills? If you are, then a fantastic opportunity has arisen to join the Safeguarding and Standards...

  • Team Administrator

    7 months ago

    Dorchester, United Kingdom Dorset Council Full time

    **About The Role**: **What’s in it for your**: Are you looking for an exciting opportunity to help drive change be part of a dynamic but friendly team that provides excellent support to the children and families in Dorset? Are you looking to build on and expand your existing skills? If you are, then a fantastic opportunity has arisen to join the...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Senior Care Assistant - required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: 33 Hours per week, working weekends on rota (Shift Times 08:00 - 20:00)** Selwood House Care Home located in Charlton Down near Dorchester accommodates up to 84 residents, and is...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Senior Care Assistant -Nights required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: Nights 44 Hours per week, working weekends on rota (Shift Times 20:00-08:00)** Selwood House Care Home located in Charlton Down near Dorchester accommodates up to 84 residents,...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Nights Senior Care Assistant - required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: 44 Hours per week, working weekends on rota (Shift Times 20:00-08:00)** Selwood House Care Home located in Charlton Down near Dorchester accommodates up to 84 residents, and is...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Senior Care Assistant -Nights required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: Nights 45 Hours per week, working weekends on rota** **Would you like to be part of our new Team at Selwood House Care Home?** Selwood House Care Home is opening at the beginning...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Nights - Senior Care Assistant - required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: 33 Hours per week, working weekends on rota (Shift Times 20:00-08:00)** Selwood House Care Home located in Charlton Down near Dorchester accommodates up to 84 residents, and is...

  • Senior Care Leader

    3 weeks ago

    Dorchester, Dorset, United Kingdom Country Court Full time

    Job Description:As a Senior Care Assistant at Selwood House, you will play a vital role in ensuring the well-being and safety of our residents. Your primary responsibilities will include:Aiding residents' emotional well-being and social needsAdministration and monitoring of medications to residentsImplementing, monitoring, and reviewing care plans to meet...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Senior Care Assistant - required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: 33 Hours per week, working weekends on rota (Shift Times 0**8:00-20:00)** Selwood House Care Home located in Charlton Down near Dorchester accommodates up to 84 residents, and is...

  • Senior Therapy Assistant

    6 months ago

    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    **As a Senior Therapy Assistant we can offer you**: Competency based training A wide range of experience working within the Acute hospital sites, and into the community through our collaborative partnerships and Discharge to Assess pathways. Role specific training Continuing Professional Development and Training opportunities including foundation degrees...

  • Senior Recruitment Advisor

    6 months ago

    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    Are you interested in playing a vital role in an expanding hospital? Are you looking for a role that would utilise your excellent administrative skills, but in a unique fast paced environment? We have an exciting role working as a senior member of the recruitment team supporting the recruitment of doctors of all grades. Our medical recruitment team recruit...

  • Senior Care Assistant

    6 months ago

    Dorchester, United Kingdom Country Court Full time

    **Senior Care Assistant Nights - required for our brand-new luxury care home ‘Selwood House’ in Charlton Down, Dorchester, Dorset, Part of the Country Court Family.** **Hours: Nights 33 Hours per week, working weekends on rota (Shift Times 20**:00-08:00)** Selwood House Care Home located in Charlton Down near Dorchester accommodates up to 84 residents,...

  • Senior Receptionist

    6 months ago

    Dorchester, United Kingdom Came Down Golf Club Full time

    **Senior Ambassador / Receptionist** An exciting opportunity has arisen for a highly proactive, warm and empathetic experienced ambassador (receptionist) to join the team at Came Down Golf Club. This new position is part of the strategy to transform the Club for the future, and to give its members, guests and visitors a best-in-class welcome and...

  • Commercial Administrator

    6 months ago

    Dorchester, United Kingdom Parker Jones Group Full time

    **Commercial Admin** We have an exciting opportunity for a Commercial Assistant to join the team in Bristol and administer all commercial aspects. This role gives you opportunity to progress into an Assistant Quantity Surveyor **Key Responsibilities** - Review and approve sub-contract claim’s for payment through completion of work orders. - Ensure...

  • Senior Estate and Trusts Coordinator

    3 weeks ago

    Dorchester, Dorset, United Kingdom Browns Recruitment Consultancy Ltd Full time

    We are seeking a skilled Paralegal to join our team in the Private Client Department at Browns Recruitment Consultancy Ltd. The successful candidate will have experience in probate, estate administration, care of the elderly, Wills, LPAs, and Trusts and be able to manage a busy workload with ease.Key responsibilities will include managing all aspects of...