Document Controller

2 weeks ago


London, United Kingdom Beau Bespoke Full time

This role will work closely with the site team to assist with the set up and successful running of all administration aspects of a project, assisting with the effective and efficient running of administration matters and other business aspects in order to best support the team.

We are a friendly, proactive and highly skilled main contractor organisation which thrives on working on the best schemes in the market.

**Secretarial**:

- Be the first point of contact to all site visitors and encourage a positive welcoming atmosphere on site.
- Provide refreshments as and when required for visitors, meetings etc.
- Helping with arrangements for client meetings e.g. buffet / social events etc.
- Monitoring/ordering stationery, kitchen, and cabin supplies as and when required.
- Oversee maintenance of site office equipment e.g. Wi-Fi, printers and plotters etc.
- Oversee the cleaner and ensuring site cabins are cleaned to a high standard

**Administration**:
**Document Control**:

- to oversee and manage the administration of the project electronic data management systems, SharePoint and Procore. Including the resolution of any project related issues, QA checking items and managing users on the system in line with the required security status etc.
- Provide guidance and training to other project team members as required.
- Produce, update, and manage the master drawing register
- Issue drawings to the relevant parties as and when required

**Essential Skills & Experience Required**:

- Suitable Site Administrators will be able to demonstrate experience of working in administration / document control Procore Experience would be useful but not essential
- Proficient in all Microsoft Office packages particularly, Excel, Outlook, PowerPoint, and Word. Also have the ability to learn new systems as and when required.
- Excellent communication both oral and written; the ability to generate professional correspondence
- Be a team player, self-disciplined, who can demonstrate good time management skills and the ability to manage a number of priorities.
- Have good attention to detail, be solutions orientated, with the ability to work efficiently and accurately under pressure
- Be friendly approachable and have a professional and pleasant manner in dealing with internal and external customers

**Salary**: £28,000.00-£32,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service (preferred)
- Administrative experience (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: BB PP Document Controller / Admin Assistance
Expected start date: 12/06/2023


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