Band 3 Personal/team Personal Secretary

6 days ago

Ballymena, United Kingdom Platinum Recruitment NI Ltd Full time

Job Title : Band 3 Personal/Team personal Secretary
Location : Ballymena
Duration : Temporary
Rate : 11.11 p/h
Hours : 37.5 hpw

JOB SUMMARY:
The postholder will act as a Personal Secretary and will be required to provide personal secretarial service to Physiotherapy staff

KEY RESULT AREAS / MAIN RESPONSIBILITIES
- Provide secretarial services to a senior member of staff, maintaining confidentiality at all times.
- In addition, the post holder will be required to provide clerical support to other members of staff within the department.
- Provide administrative/secretarial support within the department, eg audio typing, word-processing, photocopying, filing, etc.
- Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation.
- Organise and maintain relevant diary/schedule and arrange appointments and meetings.
- Process and distribute all incoming mail and prepare outgoing mail as required.
- Deal with incoming telephone calls and handle queries as appropriate.
- Act as a reference point for all internal and external enquiries relating to the department and ensure necessary communication is maintained with relevant professionals.
- Participate in training appropriate to the duties of the post.
- Provide administrative cover as required during the absence of other administrative staff.
- Undertake any other duties as assigned by Manager/Senior Managers to ensure the needs of the department are met.
- Use company wide and departmental computer technology in line with the Trust’s Information Management and Technology Strategy.
- Through his/her own actions ensure adherence to the Principles of Equality and Human Rights Legislation.
- Liaise with complainants on behalf of the Physiotherapy Services Manager; including organisation and minuting of complaint meetings and collating complaint responses for the Physiotherapy Services Manager.
- Take appropriate action in relation to mail, telephone and other enquiries to the Physiotherapy Services Manager, ensuring effective messaging and “bring forward” systems are in place and that the necessary follow up action is undertaken.

4 GCSEs (Grades A*-C) to include English or equivalent
Plus
*1 year’s paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages
OR
English GCSE (Grade A*-C) or equivalent
Plus
*2 years’ paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages

4 GCSEs (Grades A*-C) to include English or equivalent
Plus
*1 year’s paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages
OR
English GCSE (Grade A*-C) or equivalent
Plus
*2 years’ paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages
Plus
1 year’s minute taking (for some posts only)
*This experience must include the following areas
- using the Microsoft Office suite of packages
- electronic & manual diary management
- organising & servicing meetings
- collation & presentation of data using MS Excel
- data input
- data extract
- ________________
In addition to the above applicants
must possess:
RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent.
OR

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Clerical: 1 year (preferred)
- Microsoft Office: 1 year (preferred)

Work Location: One location

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