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Personal Secretary

4 months ago

Ballymena, United Kingdom MPA Recruitment Full time

MPA Recruitment are delighted to be hiring a Band 3 Personal Secretary for a client based in the Ballymena area.

Role: Band 3 Personal Secretary

Rate of Pay: £11.11 per hour

Location: Ballymena

Hours: 37.5hrs, Monday - Friday 9am - 5pm

Hybrid Working option

Main duties/Responsibilities:

- Provide secretarial services to a senior member of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings
- Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation
- In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the team/department
- Prioritising and carrying out word-processing duties to a high standard
- Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required)
- Open, sort and distribute mail for all departments
- Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary follow up action is taken
- Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate
- Input and retrieve appropriate information from computerised systems
- Maintain and update manual records as required
- Routine filing and maintaining an efficient filing system
- Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information
- Maintain petty cash within the team if required
- Provide cover as required for other clerical staff within the directorate during periods of absence or excess workload
- Develop, maintain and update spreadsheets and databases using the Microsoft Office suite

Essential Criteria:
**1a)** Five GCSE’s (including GCSE English Language and GCSE Maths (Grades A - C) **OR** equivalent qualification to demonstrate literacy and numeracy

**OR** Higher Qualification

**AND**

1B. 2 years relevant experience

**AND**

1C. 2 years’ experience working with Microsoft Office to include Word, PowerPoint, Excel and Outlook.

**Salary**: From £11.11 per hour

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Work Location: One location