Admin Assistant

1 month ago

Ipswich, United Kingdom Sidegate Primary School Full time

We are seeking an enthusiastic, reliable and highly organised Admin Assistant to help manage the day-to-day running of our busy office and school reception.

As Admin Assistant, you will be the first point of contact for visitors to the school, parents, staff and students, representing our organisation in a professional and friendly manner.

As part of the wider office team, you will provide comprehensive administrative support to ensure the smooth day-to-day running of the organisation.

You'll be responsible for a range of administrative duties, including answering telephone calls, adding student appointments. Working closely with your colleagues, you will also assist in providing first aid/ medication to students.

Sidegate Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

This is a fixed term position until 31st August 2023 with the possibility of a permanent position.

**Person Specification - Administrative Assistant - Level 1**

**Category Essential Desirable**

Qualifications GCSE equivalent grade C in both maths First Aid at Work and/or Paediatric First and English. Aid Qualification.

Knowledge of First Aid. Customer Service or Business
Administrator qualification at Level 2 or above.

Language Fluent and accurate in written and spoken
English.

Experience Minimum 6 months experience within an Experience of working in a school administrative/customer service role. environment, either in an administrative or other role.

Skills Good working knowledge of ICT software Working knowledge of _SIMs _database e.g. MS Word/Excel, Google system, although training will be given.
Docs/Sheets..
Knowledge and use of general office Knowledge of how schools operate. equipment.

Personal Ability to forge excellent relationships Experience of working/communicating
Attributes within the school community. with young children and/or those with

Special Educational Needs and
Ability to work effectively as a team Disabilities. member.

Ability to prioritise in a high pace environment.

Ability to make good judgements regarding the safety and welfare of pupils.

Humour, warmth and energy.

Enthusiastic and reliable.

Flexible and adaptable with excellent organisational skills.

Excellent communication and interpersonal skills.

Commitment to professional development.

**Job Description - Administrative Assistant - Level 1**

**Administration **Provide administrative support such as photocopying, filing, faxing, completing routine forms.

Deal with general enquiries either by telephone or face to face and sign in visitors.

Open, sort and distribute incoming mail and post outgoing mail.

Produce and respond to correspondence using templates.

Be the first point of contact for sick or injured pupils and liaise with their parents/carers/staff.

Assist with arrangements for school events and visitors including hospitality.

Contribute to the production of materials, e.g. test papers, diaries.

**Resources **Arrange orderly and secure storage of supplies.

May handle cash or cash equivalents such as dinner monies, school visits payments.

**Systems, policies and **Adherence to school administrative systems, policies and procedures.
**procedures**
**Team involvement **May demonstrate administrative duties to new or less experienced staff.

**Building professional **Communicates with other school staff as well as pupils, parents/carers,
**relationships **suppliers and visitors.

**Record keeping and **Maintain manual and computerised records and management information
**information **systems.
**management**
**Problem solving and **Identifies straight forward solutions to simple problems and little close
**decision making **supervision is necessary.

**Knowledge, skills and **Some knowledge of administration and office systems and procedures
**experience **equivalent to NVQ level 2.

**Physical demands **Normal physical effort with a mixture of sitting, walking and carrying minor
**and working **loads.
**conditions**

Work normally carried out in an office environment.

**Job Types**: Part-time, Fixed term contract

**Salary**: From £9.20 per hour

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

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