Primary School Administrator

2 weeks ago

London, United Kingdom Veritas Education Recruitment Ltd Full time

Job description

**Purpose of the post**:
? Under instruction/guidance of SLT: provide administrative and clerical support to the Inclusion team.

**Main duties and responsibilities**:
? Undertake the assisting in Inclusion admin duties, answering routine telephone and answering face to face enquiries and welcoming visitors/outside agencies to the school

? Attending meetings and typing up all minutes and action plans at those meetings

? Assist with organising meetings, setting up rooms and coordinating diaries

? Lead in ensuring that EHCP pupils records are accurate and completed within given timeframes

? Lead on all Inclusion administration including updating EHCP plans on drives and organising pupil files

? To undertake additional or other duties as may be appropriate to achieve the objectives of the post and as directed and deemed appropriate by the Line Manager.

? Lead on

General requirements:
Administration

? Provide general clerical/admin support e.g. photocopying, filling, faxing, complete standard forms, respond to routine correspondence.

? Maintain the manual and computerised records management information systems for all SEND/EHCP pupils

? Produce lists/information/data as required e.g. pupil's data.

? Undertake typing and word processing and other IT based tasks.

? Undertake the updating of all EHCP/METS pupil records

? Distributing letters/ internal & external post

? Ensuring records are accurate for all SEN/EHCP pupils including Uploading CTF files pupils using CPOMS and transferring important files to schools/agencies

? Updating METS with relevant information

**Job Description and Person Specification**

? The post holder must at all times carry out his/her responsibilities with due regard to Hackney Educations policy, organisation and arrangements for Health and Safety at Work.

? It is your responsibility to carry out your duties in line with Hackney Educations policy on Equality and Diversity and be sensitive and caring to the needs of others, promoting a positive approach to a harmonious working environment.

? You must promote and safeguard the welfare of children, young and vulnerable people that you are responsible for or come into contact with.

Data

? To be responsible for the annual meetings, including all necessary communications with parents, arranging parental interviews and appeals with the Headteacher.

? To maintain individual pupils' records in accordance with Inclusion and Data protection requirements

? Accountable for the updating of the Bromcom database and inclusion Manager with pupil inclusion data on an annual and ad hoc basis.

? To manage the annual updating of the Bromcom/Inclusion database with the annual timetable and class changes.

? To maintain records of all disciplinary, behavioural and special needs issues relating to individual pupils and updating Bromcom where necessary.

? Responsible for all Inclusion data updating Bromcom and reporting to relevant officers

? Responsible for inputting inclusion data

**Resources**

? Operate relevant equipment/ICT packages (e.g. Google workspace, Google Diaries, Gmail, Word, Excel, Databases, and Internet).

? Assist in maintaining the schools MIS system in relation to SEND/Inclusion

**Responsibilities**:
? Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

? Be aware of and support difference and ensure equal opportunities for all.

? Contribute to the overall ethos/work/aims of the school. Appreciate and support the role of other professionals.

? Attend and participate in relevant meetings as required.

? Participate in training and other learning activities and performance development as required.

? This is a description of the main duties and responsibilities of the post at the date of production. The duties may change over time as requirements and circumstances change. The person in the post may also have to carry out other duties as may be necessaryfrom time to time.

**APPLICATION REQUIREMENTS FOR VERITAS EDUCATION**
- Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained
- You must have legal right to work in the UK
- You must be willing to attend a registration interview

Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these.

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