Team Administrator

1 month ago


Leeds, United Kingdom Focus Resourcing Full time

Location: Leeds (no parking, city centre)

This is a varied role working in a busy team of a highly successful pensions company. You will be providing support to the existing support team in the Leeds office, which will include ad-hoc reception cover/duties, the post room and looking after our fouron site client meeting rooms.

Your role:

- Working closely with the Office Manager to ensure the smooth running of the office
- First aid and Fire Marshall training will be provided to support the Office Manager
- Creation and management of spreadsheets and documents using Microsoft Office packages to Company standards/templates
- Booking train tickets and accommodation for staff travel
- Printing documents, collating them into packs for meetings and binding them using a wire binding machine
- Creating mail merges using Microsoft Word. Printing, stuffing and franking of mail shots (some of these will be high volume)
- Reception support. Covering periods of annual leave or other absence. Adhoc assistance will also be required during busy periods
- Department and project coordination including monthly billing
- Reception duties are as follows:

- Sorting of incoming post. Franking of outgoing post
- Arranging couriers
- Ordering external catering for meetings
- Dealing with incoming and outgoing archiving. This will involve some manual handling
- Answering incoming phone calls and routing to the correct extension.
- Admitting visitors, signing them in and notifying the host
- Acting as host for meetings, preparing drinks, laying out lunches, taking coats and assisting guests
- Ensure client meeting rooms are clean and ready for occupation. This will involve clearing away after refreshments
- Issuing of security cards, permanent and visitor

The person:
Essential
- A- C/9-4 GCSE Maths and English, or equivalent
- Excellent knowledge of Microsoft Excel, PowerPoint and Word
- Flexible and able to adapt to changing environments
- Ability to multi task and work in periods of calm and high activity
- Excellent coordinating and organisational skills
- Confidence and ability to raise awareness
- Ability to communicate exceptionally well; a high standard of written and spoken English
- Must be proactive, adaptive and take initiative
- Must be willing to learn, flexible and a team player



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