Support Medical Secretary

1 week ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

To support the Medical Secretaries and Waiting List team in providing a high standard of secretarial and clerical support for the medical staff and their team. To provide cover for medical secretaries in their absence ensuring a 5 day service with cover until 5pm on a rota basis. Actively contribute to the smooth running of the department.

There are 2 posts available. 1 WTE for Chronic Pain & 1 WTE for Rheumatology.

To monitor patient pathways in line with the Trust’s 18 week pathway guidance and ensure all ATRs are up to date and tests are arranged in a timely manner.

To be able to work with the waiting list co-ordinators and schedulers to co-ordination clinics and theatre lists, liaising with scheduling team / operational manager.

To support clinical work for designated clinicians, such as typing of confidential letters and reports.

To ensure filing, photocopying and other administrative tasks are dealt with appropriately.

To prioritise incoming correspondence and draw attention to urgent items.

Filtering telephone calls and redirecting them as necessary, and where necessary taking messages and carrying out follow up action.

Provide cross cover for colleagues - the post holder may be required to manage and maintain waiting lists, patient target lists and theatre lists.

To maintain patient confidentiality.

To ensure skills are updated regularly through appraisal/Personal Development Review and further training in all appropriate areas including IT.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.


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