Invoice Administrator

2 weeks ago


Oldham, United Kingdom A Select UK limited Full time

Based within the small finances and hire team and reporting into the office manager, the invoice admin will be working closely with all departments and teams ensuring the correct invoices for the companies hire services are in place for their clients. Forexample you will be checking invoices are correct in value, length of hire usage, additional costs price are in line with sales orders. Therefore you must have excellent communication skills, a team player mentality but be able to work independently to workaccurately, efficiently and to timescales.
- Good invoice administration experience - ideally in a similar role, invoice admin, invoice processing, invoice checking, sales orders, sales ledgers, sales documentations, purchase ledgers and invoices within a commercial setting
- Good telephone customer / client service experience and professionally able to deal with customer queries and complaints calmly and professionally
- Excellent IT skills and Microsoft packages and confident in learning new systems
- Resilient with commercial industry experience ; previous work experience within a fast paced industry commercial environment
- Quick problem solving skills, trouble shooting ability and ability to manage multiple tasks and adaptable to changing processes and procedures
- Detail focussed, accurate and able to work proactively in busy environment
- Strong attention to detail and time management skills, organisation skills and workload prioritising ability
- Excellent team player and excellent communication skills to work with all areas of the business and all teams and people

Key responsibilities of this hire invoicing generating role include.
- Check contracts on a daily basis to ensure ongoing charges, extras, costs are correct and if need to be applied, eg checking the length of hire contracts, extensions, amendments against price on the customer purchase orders
- Update check, amend VAT codes to invoices for accurate figures
- Add any extra labour, fuel usage, charges to each project to generate correct costs from timesheets and managing multiple live hires, running reports
- Uploading invoices and documents to customer systems, raising sales quotations on SAP ERP systems


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