Transport Compliance Administrator

5 days ago


Slough, United Kingdom Recruitmi Full time

Assist the Transport Manager in the day-to-day running of the commercial vehicle fleet. Responsible for ensuring that the overall administrative activities of the Legal and Compliance department comply with the conditions of the Company’s Operator’s Licence.

The core competencies for this role are:

- Communication
- Computer literacy
- Road Transport Law
- Administrative skills
- Commercial Awareness

**KPIs**
- Drivers have returned all their tachograph charts and digital downloads within 42 days of their completion
- Vehicles fitted with digital units have the data downloaded within 90 days
- All drivers have up-to-date driving licences, valid Digital (_Smart) _Cards and driver qualification cards and these are checked at least every six months in line with the expiry of their Photo ID cards
- Monitoring and maintaining _Checked Safe_ Translux Daily Vehicle Inspection System
- Tachomaster Driver and Vehicle DATA Base maintained.
- Management Working Time Directive Weekly Proforma and review average hours Worked
**Desirable Qualification / Experience Requirements**
- CPC in Road Haulage Operations or working towards
- Minimum one year’s experience in a transport office
- Communicate with Drivers at all Levels - understands and resolving issues

**Main duties and responsibilities**:
1. Maintain Syrinx (_Asset Based System_) ensuring they are updated and accurate at all times.

2. Produce a daily report against Checked Safe verse Swings and DTMs - checking drivers have completed Vehicle inspections both Outbound and Inbound and investigate as required on those who appear to have not carried out these inspections.

3. Monitor O licence’s Add, remove, and order new discs as needed,

4. Assist in the production of the weekly report to include status on the retrieval of tachograph charts and digital downloads both from drivers and vehicles.

5. Liaise with driving agencies and forward Agency Driver Infringements for briefing and signature plus return and File.

6. Audit the return of Analogue Charts and advise of any discrepancy.

7. Assist with Licence Checking of New Drivers advising on EU and Domestic Hours and Monitoring Present drivers on Endorsements, Licence Expired Dates on Driver Licence, Driver Digital (Smart) Card and Driver qualification cards

8. Keep up-to-date information on hire vehicles - on and off hires and ensure all relevant vehicles paperwork in Supplied and vehicles are entered on Syrinx, Checked Safe, Tachomaster, and Congestion Charge Zones, ULEZ / BEZ / Dartford Charge Etc

9. Assist with Insurance administration of Adding and Removing Vehicles from our Insurance Policy

10. Processing Accidents, collating information, raising accident reports with the Insurance, and advising Agency of claims reference Drive Negligence etc. Recording all information on the Accident register

11. Monitor and work with Workshop on Servicing Dates MOTS, PMIs, and digital VDU Units.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

Schedule:

- Monday to Friday
Reference ID: BS/KP



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