Temp - HR Support Assistant - Nov to Jan 2023

4 weeks ago

Belfast, United Kingdom Task Recruitment Ltd Full time

**HR SUPPORT ASSISTANT**

**BELFAST - IMMEDIATE START - TEMP CONTRACT ONGOING**

**Main purpose of job**:
To be responsible to the appropriate Advisor or Manager for assisting in the provision of the full range of Human Resource (HR) service support duties.

To contribute to the provision of a quality human resource service, ensuring the required standards of service are delivered to the organisation.

To perform such duties and tasks assigned to the post in accordance with agreed time and quality targets.

To provide operational support across the section as directed

**Summary of responsibilities and personal duties**:
1. To organise, service and provide secretariat to joint appeals boards, internal appeals boards and any other appropriate panels.

2. To compile a variety of information and confidential materials, from various sources, and summarise information in line with agreed targets and objectives, compiling appropriate reports as and when required.

3. To service a range of senior management, corporate, HR Forum and other ad hoc HR meetings as required.

4. To supervise staff as may be assigned from time to time.

5. To coordinate the diaries of the senior management team for the arrangement of appointments, meetings and hospitality as appropriate.

6. To undertake allocated assignments, HR projects and activities as directed to meet targets and inform line management of any issues.

7. To provide a point of contact for employees and visitors for the Senior Management Team and Employee Relations unit.

8. To coordinate recruitment and appointment procedures, chair short listing and interview panels, administer selection testing where appropriate, and prepare and issue all associated documentation.

9. To be responsible for the maintenance and use of a range of HR systems and databases to extract, manipulate and analyse data for the production of management reports and information.

10. To assist in the development and administration of job descriptions and the council’s categorisation and job evaluation procedures, maintaining associated processes and records.

11. To provide advice and support on a range of human resource matters and assist with the preparation of proposals and reports to customers and stakeholders.

12. To lead and participate in community outreach activities including providing careers advice, attending careers conventions and delivering talks and educational awareness sessions in schools, universities and job assist centres, as directed.

13. To participate in and provide support and assistance to the HR functions in activities provided both within the council and on an external basis.

14. To prepare and issue specific correspondence, including contractual changes of employment and ensure all administration processes required for the HR functions are undertaken.

15. To organise and set up appropriate facilities for use for the HR functions including room bookings, assessment centres and hospitality as required.

**Full Job spec available**

**Essential criteria**

**Experience**

(a) assisting with recruitment and selection panels including providing related administrative support and giving advice to operational managers on employee resourcing matters; and

at least six months’ relevant experience in one of the following two areas (b) and, or (c):
(b) using and assisting with maintaining specialist human resources related software or systems for recruitment purposes; or

(c) organising meetings including booking facilities and composing a range of confidential letters on human resources matters.

**Special skills and attributes**

Applicants **must** be able to demonstrate evidence of each of the following special skills and attributes which may be tested at interview:
**Technical knowledge**:an understanding of human resources and employee resourcing issues, employment legislation and best practice.

**Communication and influencing skills**:the ability to compose reports and letters on complex human resources issues and provide advice and guidance to influence managers and address groups and meetings clearly.

**Analysis, problem solving and decision making skills**:the ability to analyse and make operational decisions on human resources issues while taking into account the input on others and maintaining equality.

**Work planning skills**:the ability to plan workloads for self and others to ensure that tasks are completed within appropriate timescales, ensuring constant flow of work.

**Customer care skills**:the ability to respond appropriately to the needs of managers, employees, other organisations and members of the public with flexibility, tact and sensitivity to positively promote the work of the Human Resources Section and the council.

**Information technology skills**:the ability to develop and make effective use of information technology to increase business efficiency with human resources functions.

**Team working skills**:the ability to work as part of a

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